Bald Eagle FD #7 Janitorial Services

The Commonwealth of Pennsylvania's Department of Conservation and Natural Resources, Bureau of Forestry, is seeking janitorial services for the Bald Eagle State Forest District Office located at 18865 Old Turnpike Road in Millmont, PA. The procurement is specifically for cleaning services for a 10,240 square foot facility with twelve offices, multiple restrooms, kitchens, and common areas. The contract will commence upon receipt of a fully approved purchase order or November 1, 2025, and will run through October 31, 2026, with potential renewal options for up to four additional annual terms. Janitorial work will be performed during non-business hours, including evenings, weekends, and holidays, with specific cleaning tasks outlined for weekly mid-week and weekend cleanings, as well as semi-annual deep cleaning duties. Evaluation will be based on the lowest total sum, with bids to be submitted electronically through the PA Supplier Portal. The bid due date is September 9, 2025, and contractors must provide a detailed cleaning approach that ensures high standards of cleanliness as defined by the District Forester.

This procurement is exclusively reserved for Small Business Procurement Initiative participants, requiring bidders to be self-certified small businesses by the Department of General Services. Contractors must provide worker's compensation and public liability insurance, with minimum coverage of $250,000 per person and $1,000,000 per occurrence for bodily injury and property damage. Additional requirements include compliance with enhanced minimum wage provisions mandating a base wage of at least $15.00 per hour and comprehensive background check requirements for employees accessing Commonwealth facilities. Bidders must submit a valid self-certification form and a Worker Protection and Investment Certification Form, demonstrating adherence to various Pennsylvania labor and workforce safety laws. The Department will provide necessary cleaning supplies, and payment will be processed monthly through Automated Clearing House (ACH) direct deposit. While no specific budget range is disclosed, the contract allows for potential rate adjustments up to 5% during each renewal period.