Bagged Ice - District 3

The Kentucky Transportation Cabinet Division of Purchases issued a Request for Bid (RFB) for bagged ice delivery services to support the Department of Highways District 3 operations across Warren, Allen, Todd, Simpson, Monroe, Metcalfe, Logan, Edmonson, Butler, and Barren counties. The procurement seeks vendors to deliver bagged ice in 7-pound bags to ten designated maintenance storage facilities throughout the district, with a minimum order requirement of 100 pounds per delivery. All delivery costs must be included in the quoted unit price on an F.O.B. Destination Freight Prepaid basis, with the Commonwealth providing freezer storage facilities at delivery locations. The evaluation methodology employs a best-value ranking approach allocating 95 points to pricing (with the lowest bidder receiving maximum points) and 5 points to delivery time (with the fastest delivery time receiving maximum points). The solicitation closed on August 30, 2024, at 1:30 p.m. Eastern Time, with an anticipated award date of September 9, 2024, and all bids submitted exclusively through the Kentucky Vendor Self Service system at https://vss.ky.gov. The resulting master agreement will run from the award date through August 31, 2025, with optional renewal for four additional one-year periods subject to mutual written approval and potential renegotiation of contract terms and conditions.

Vendors claiming Kentucky resident bidder status under KRS 45A.494 must submit a notarized affidavit, while nonresident bidders must provide their certificate of authority to transact business in Kentucky; all bidders are required to complete and submit an Annual Affidavit for Bidders, Offerors and Contractors under KRS 45A.110 and 45A.115, which must be notarized and is valid for one year from execution. Late delivery penalties of one percent per day apply for missed delivery dates, except when delays result from Commonwealth actions or events beyond vendor control. The Commonwealth reserves the right to add similar items to the contract with vendor consent, extend the contract for up to 90 additional days beyond renewal periods, and offer the master agreement to other state agencies and political subdivisions with vendor consent. No specific incumbent vendor information or contract value ranges are disclosed in the solicitation documents. Vendors must access the Kentucky Vendor Self Service system to submit responses, and those requiring assistance may contact the Customer Resource Center help desk at Finance.CRCGroup@ky.gov, 502-564-9641, or toll-free at 877-973-4357.