Bagged Ice

The Texas Comptroller of Public Accounts (CPA) Statewide Procurement Division is soliciting bids for a comprehensive bagged ice procurement contract (IFB No. 304T-26-390M2) covering five geographic zones across the state. The solicitation seeks vendors to provide bagged ice in multiple weight configurations (7lb, 10lb, 16lb, and 20lb), with full cube ice in medium size or dice shape, packaged in clear, securely closed bags ready for resale. Vendors must also supply accompanying merchandisers in 60 and 100 cubic feet sizes for distribution across 24 distinct districts. The contract will run from the effective date through October 31, 2026, with potential renewals extending through October 31, 2029, and possibly one additional year. The response deadline is September 12, 2025, at 1:30 PM Central Time, with estimated annual bag volumes ranging from 9,538 to 125,750 bags across different zones. Pricing is required to be firm, all-inclusive, and fixed, with potential annual adjustments based on the Producer Price Index for Ice Manufacturing.

The procurement allows for multiple vendors, with one vendor potentially awarded per zone, and requires bidders to submit responses for at least one district per zone. While no specific set-aside designations are explicitly mentioned, vendors must meet comprehensive compliance requirements, including certifications about business practices, legal standing, and ethical conduct. Contractors must maintain specific insurance coverage, including commercial general liability, automobile liability, and workers' compensation. The total contract value is not explicitly stated, but the detailed pricing sheet indicates potential significant volume across the five zones, with line items ranging from 1 to 15,715 bags. Vendors must demonstrate financial stability, have no felony criminal convictions, and comply with various state regulations, including prohibitions on boycotting certain entities and requirements to purchase Texas-produced products when possible. The contract includes provisions for performance evaluation and potential termination, with funding subject to legislative appropriations and availability of state or federal funds.