Bagged ICE

Pontiac Correctional Center (Illinois Department of Corrections) is soliciting bids for 12,040 bags of 20-pound cubed, bagged ice to be delivered on an as-needed basis over an eight-week period, with bids due July 20, 2026. The stated quantity is not guaranteed; the State reserves the right to award in whole or in part and may reduce or terminate the contract if appropriations are insufficient.

Ice is required for distribution to individuals in custody during periods of excessive heat, as directed by the facility's Director's office. Delivery to the facility's warehouse receiving dock at 700 West Lincoln Street, Pontiac, Illinois 61764 is accepted Monday through Friday, 7:30 a.m. to 1:30 p.m., excluding state holidays, with all transportation and handling included and paid by the vendor on an F.O.B. Destination basis.

This is a small purchase procurement classified as a new acquisition through a Basic Ordering Agreement (BOA) effective upon final signature through June 30, 2027. Pricing must be quoted per unit with all extensions and totals shown, reflecting net amounts after all trade and quantity discounts. Payment follows the State Prompt Payment Act, with invoices due no later than July 31 each year for supplies provided through June 30.

Vendors must maintain general commercial liability insurance of $1 million per occurrence and $2 million annual aggregate, auto liability of $1 million per occurrence, and workers' compensation insurance as required by law, with the State named as an additional insured. All submissions must comply with applicable federal, state, and local laws and prevailing wage requirements where applicable. Bids are submitted electronically through BidBuy or email to Celine Dowling at celine.dowling@illinois.gov or 815-842-2816 extension 2101.