BadgePass BN Photo ID Equip & Supplies

The State of Louisiana Office of State Procurement is issuing an Invitation to Bid (Solicitation #3000026020, T-Number 92775) for the establishment of a statewide BadgePass BN Photo ID Equipment and Supplies contract serving East Baton Rouge Parish and Baton Rouge City. This open-ended requirements contract seeks a comprehensive range of identity management systems, access control solutions, visitor management licenses, card printing equipment, and related consumable supplies. The procurement includes 84 line items encompassing Identity Manager device licenses, software upgrade agreements, single-sided and dual-sided card printers, access control devices, installation and training services, print ribbons, cleaning supplies, laminate materials, and PVC and composite cards in bulk quantities up to 128 units of 500-card packages. The initial contract period shall not exceed 12 months, with options for two additional 12-month renewal periods at the State's discretion for a maximum total contract time of 36 months. Bids must be submitted online through the LaGov vendor portal by April 14, 2026, at 10:00 AM Central Time, with all pricing to be firm for a minimum of 30 days and for the entire contractual period if accepted. Written inquiries regarding the solicitation must be submitted by March 31, 2026, with responses provided by April 7, 2026. All bids must include complete pricing on the provided price sheet, specify brand and model numbers of products offered, and include descriptive information for any equivalent brands or models proposed.

The solicitation does not indicate specific set-aside designations for disadvantaged enterprises or restrictions limiting responses to particular organization types. Vendors must be registered in good standing with the Louisiana Secretary of State if their bid is valued at $25,000 or more, and bids of $25,000 or greater require certification of no federal suspension or debarment from the General Services Administration. All pricing must be delivered F.O.B. Destination with transportation costs prepaid by the bidder and must not exceed published commercial price lists or GSA schedule prices. Contractors are expected to generate annual usage of $50,000 or more under this brand name contract and must maintain adequate insurance coverage, including workers' compensation, commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit. The contract requires submission of quarterly usage reports and administrative fees of 1 percent based on total net sales to Louisiana entities. Payment will be made within 30 days of receipt of properly executed invoices, with the State utilizing electronic payment methods including the LaCarte Procurement Card for purchases up to $5,000 and Electronic Funds Transfer for other payments. No specific budget range or award value is disclosed in the solicitation documents.