Backup Disaster and Recovery (BDR) Solution

The Savannah Airport Commission (SAC) is soliciting proposals for a comprehensive Backup and Disaster Recovery (BDR) Solution through RFP 2026-0003, seeking a qualified vendor to provide a robust system for protecting critical systems and data. The procurement requires an on-premises backup appliance with a minimum of 40 TB usable storage, immutable storage capabilities, offsite cloud replication, and Disaster Recovery as a Service (DRaaS) with enhanced 1-hour Recovery Time Objective (RTO) for at least three critical systems. Key deliverables include a centralized management console, 24x7x365 vendor support, and a solution supporting both local and cloud-based backups with strong security and compliance features. The evaluation will be conducted by a minimum three-person panel using a weighted scoring system across multiple categories: Technical Compliance (25 points), Security & Compliance Features (20 points), Disaster Recovery Capabilities (10 points), Scalability & Future Readiness (10 points), Management & Usability (10 points), Experience & Past Performance (10 points), Cost (10 points), and Local/Small Business/Minority Business designation (5 points). Critical dates include a non-mandatory Pre-Proposal Meeting on January 14, 2026, at 1:00 PM EST, written questions due by January 20, 2026, final addendum release by January 28, 2026, and proposal submissions due February 12, 2026, at 5:00 PM EST through the Bonfire platform.

The RFP includes provisions for local, small, and minority business considerations, with specific forms for businesses seeking designation under the City of Savannah's procurement initiatives. Proposers must submit a City of Savannah Business Tax Certificate to validate Local Small Business Enterprise (LSBE) status and may need to provide a Minority Business Certificate. The contract will have an initial three-year term with two optional three-year renewal periods, allowing either party to terminate with thirty days' written notice. While no specific incumbent vendor is mentioned, the RFP requires proposers to demonstrate experience delivering similar solutions to organizations of comparable size and complexity, with the vendor required to own or directly manage the DRaaS cloud infrastructure. The solicitation mandates submission of three business references from the past five years and requires all-inclusive pricing covering products, licensing, hardware, software, services, deliveries, installations, training, and implementation costs. Although a specific budget range is not disclosed, proposers must provide multi-year pricing for three to five years, including initial implementation and ongoing support, with clearly stated renewal rates and escalation caps.