Backflow Prevention Device Inspections/Testing & Repairs

The Virginia Department of Forensic Science (DFS) has issued a Quick Quote (QQ #73618) seeking qualified vendors to establish a one-year contract with four successive one-year renewal options for backflow prevention device (BPD) inspection, testing, and repair services. The procurement covers approximately 69 backflow prevention devices located across four DFS laboratory locations in Richmond, Manassas, Norfolk, and Roanoke, Virginia. Vendors must provide comprehensive services including annual inspections, testing, and on-demand repairs, with specific requirements for pricing structure involving unit costs for inspections/testing, hourly rates for normal and overtime repairs, and re-test charges. The solicitation requires bidders to submit detailed pricing proposals, with evaluation focused on responsiveness, responsibility, and total cost. Bids were due by August 15, 2024, with the contract to be awarded on a lot-by-lot total cost basis, prioritizing the lowest responsive bid from a qualified vendor.

The contract opportunity is specifically set aside with award priority given to certified micro and small businesses, creating a targeted procurement pathway for smaller enterprise participation. Successful contractors must be registered in the Commonwealth's eVA procurement system and will be funded through the DFS operating budget. No incumbent vendors were identified in the documentation, and no specific budget range was publicly disclosed. The agency reserves the right to reject any and all bids, maintaining flexibility in the procurement process. The contract's structure allows for multiple vendors and includes provisions for four successive one-year renewal options, providing potential long-term engagement opportunities for qualifying businesses. Vendors must demonstrate capability to service backflow prevention devices across multiple geographic locations and meet the technical specifications outlined in the solicitation documents.