Back Up Infant - Preschool age Child Care Services 2025-UWMSN-00785-RFP

The University of Wisconsin-Madison is seeking bids for Back Up Infant - Preschool age Child Care Services through a competitive Request for Proposal (RFP) process, with solicitation number 2025-UWMSN-00785-RFP. The procurement is specifically targeting backup childcare services for university-affiliated families, including students, employees, and interns, with a requirement for up to 10 backup care spots (8 for infants/toddlers and 2 for preschoolers). Vendors must provide childcare services located near the university campus and submit their proposals exclusively through the ShopUW+ online bidding platform by November 22, 2024. The primary contact for questions regarding the solicitation is David J. Brinkmeier, who can be reached via email at david.brinkmeier@wisc.edu. Potential vendors must demonstrate the capability to provide flexible, on-demand childcare services that can be billed at a rate of up to $20 per hour, with an understanding that there are no guaranteed or pre-paid spots. The solicitation covers jurisdictions in Dane County and the City of Madison, Wisconsin, and requires comprehensive documentation of childcare center locations, service capabilities, and compliance with relevant childcare regulations.

The RFP does not explicitly outline specific set-aside designations for disadvantaged enterprises, but interested vendors should review the full solicitation details for potential qualification requirements. The School of Medicine has allocated up to $75,000 for priority bookings beyond the initial 10 specified spots, suggesting potential additional revenue opportunities for selected vendors. While no incumbent vendors are directly mentioned, the procurement appears designed to establish a new or refreshed backup childcare service contract for the university. The amendment to the RFP clarifies that services are primarily intended for students, with limited funds available for university employees, which may impact the scope of potential respondents. Vendors should be prepared to demonstrate their ability to provide flexible, high-quality backup childcare services that can accommodate the dynamic needs of a university community. The potential contract value appears to range between $75,000 and potentially higher, depending on utilization and priority booking arrangements with the School of Medicine.