Amendment 1 785rfp.pdf
PDF 91 KB Posted
- Solicitation number
- 2025-UWMSN-00785-RFP
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This document is an amendment to a Request for Proposal (RFP) issued by the University of Wisconsin-Madison for Back Up Infant - Preschool age Child Care Services. The RFP is seeking vendors to provide backup childcare services for UW-affiliated families, including students, employees, and interns. The RFP specifies up to 10 backup care spots, with 8 for infants/toddlers and 2 for preschoolers, as needed. Vendors are asked to provide details on any childcare centers within close proximity to the university campus that can provide these services. The RFP also includes questions and answers related to the scope of services, reimbursement rates, billing logistics, and program utilization. Vendors must submit their bids online through the ShopUW+ platform, and the RFP does not specify an award date or contract term.
The amendment clarifies that the backup care services are primarily intended for students, with limited funds available for university employees. It also notes that there are no guaranteed or pre-paid spots, and the services will be billed on an as-needed basis at a rate of up to $20 per hour. The amendment also mentions that the School of Medicine may pay up to $75,000 for priority bookings over and above the 10 spots specified in the RFP.
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Other files
| File | Type | Posted |
|---|---|---|
| 13090 BidDoc.pdf |
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Text version
2025-UWMSN-00785-RFP
Back Up Infant - Preschool age Child Care Services
Amendment 1
Notes: if you have submitted a bid before this amendment was sent you must log back in and resubmit, if you need to make edits please do so prior to resubmitting.
We are requesting the Itemized Bid List (pricing) document to be uploaded, when you submit the system will say you bid $0.00, this is not an error as the pricing must be in the upload.
Q.1. Are you looking to prepay for 10 daily spots of backup care for the year?
A.1. No.
Q.2. Do your employees need care outside of business hours, Monday to Friday, or are they also needing care on weekends, holidays and extended hours?
A.2. Yes, possibly, as needed. This RFP is mainly for students with child care needs, very limited funds are available for employees.
Q.3. In the Scope section of the RFP, it states that reimbursement may be up to $20 per hour. Is that reimbursement to the employee for the cost of care or selected vendor?
A.3. To the selected vendor.
Q.4. Is Backup Care 100% subsidized by University of Wisconsin-Madison or are there copays?
A.4. This RFP is mainly for students with child care needs, very limited funds are available for employees.
Q.5. Do employees receive a certain amount of days or hours of backup care annually?
A.5. No.
Q.6. Can you provide more details around 3.4 (Reimbursement Rate.) including any parameters for reimbursement, expectations around billing and logistics?
A.6. This is the rate you as the proposer are requesting.
Q.7. Are you expecting all backup care to be in one location close to University of Wisconsin-Madison or are you open to a vendor being able to source spots from multiple locations in the surrounding area?
A.7. Complete and upload the form in Section 3.1.3 in the Questions Section in the ShopUW+ software.
Q.8. Would you be able to provide the zip codes for UW-affiliated families with children so that we can run a zip code analysis to determine which of our area centers would be most convenient?
A.8. We do not have that data. A site in close proximity to the University campus is preferred.
Q.9. How many backup care days are you looking to offer UW-affiliated families?
A.9. As needed.
Q.10. How many backup care days do you currently offer with your existing programs?
A.10. It is by the hour at it depends on whether the parent is a student or employee.
Q.11. Do you offer backup care at your three onsite locations?
A.11. No.
Q.12. How many child care locations participate as providers in your current backup care program?
A.12. One.
Q.13. What was the utilization rate of backup care under your current program in the past year?
A.13. We do not have that data.
Q.14. What is the University currently paying for backup care?
A.14. $20 per hour.
Q.15. You mentioned needing 10 spaces for backup care. Do you want these spaces to be guaranteed? Is the University willing to purchase these slots for the year to ensure emergency backup care availability?
A.15. No. They are paid as needed.
Q.16. We have several schools within a 5–10-mile radius. Would you like to see the total number of spaces we can offer, or are you only interested in 10 total spaces—8 for infants and toddlers, and 2 for preschoolers?
A.16. You should submit details for any child care centers that are within close proximity to the University.
Q.17. In the cost proposal for Attachment B, you indicate that the School of Medicine may pay up to $75,000 for priority bookings. Can you clarify what is meant by "priority bookings?
A.17. Bookings that may be over and above the 10 listed in the RFP for students of the School of Medicine.
Q.18. For the 8 infant/toddler and 2 preschool spaces, can you specify the ages for each age group? For example, in the State of WI, an infant is a child under 1, and a toddler is 1-2 years old.
A.18. We follow the WI State Child Care Licensing standards.
Q.19. Question 3.3.11 refers to UW student employee & intern placement during the past three years. Is this information specific to the current onsite providers?
A.19. No, please list how many UW student employees, student teachers, and interns were placed and successfully completed their student teaching and practicum during the last three (3) academic years at your location.
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