B260024- bell 412 EPX outfitting- air OPS CA#FH3

The State of California Department of Forestry and Fire Protection (CAL FIRE) Air Operations division is issuing Request for Bid (RFB) RFB-IS-26200853 for the outfitting of a Bell 412 EPX helicopter to full operational capability for aerial firefighting missions. This procurement requires qualified vendors to provide comprehensive outfitting services including specialized firefighting equipment installation, water and retardant delivery systems, external load-carrying modifications, avionics integration, hydraulic and electrical system installations, communication and navigation equipment, interior configuration modifications, and safety equipment necessary to meet CAL FIRE operational standards and federal aviation regulations. The project deliverables encompass complete airframe modifications, system integration, equipment testing, and delivery of a fully operational firefighting aircraft compatible with CAL FIRE's existing fleet, maintenance infrastructure, and operational procedures. Bidders must demonstrate qualifications through submitted references verifying previous experience with Bell 412 helicopter outfitting and air operations support work, and must provide firm, fixed-price quotations for all outfitting work and materials using standardized procurement forms. The solicitation was posted on April 19, 2026, with a bid due date of May 4, 2026. Site visits and pre-bid meetings are available for interested bidders to inspect the aircraft and clarify project requirements with state representatives.

The solicitation establishes that specific set-asides or preferences may apply for disadvantaged business enterprises, women-owned businesses, or other classifications in accordance with California procurement regulations. No incumbent vendors or current contractors are identified in the available documentation. The contract will be awarded to the lowest responsive and responsible bidder, with the total contract value to be determined based on qualified bids received. The detailed pricing and specification baseline contained in the Exhibit 6 spreadsheet provides itemized line items organized by system category with manufacturer specifications, enabling transparent cost tracking and comparative evaluation across all submitted proposals. Bidders must comply with all administrative and compliance requirements outlined in the purchasing forms appendix, including certifications regarding contractor status, insurance requirements, and conflict of interest disclosures. Funding for this project is provided through the state's air operations budget, with payment terms and conditions to be specified in the final contract award documents.