REQUIRED SOLICITATION RFB-IS-26200853.pdf

This is a Request for Bid (RFB) issued by the California Department of Forestry and Fire Protection (CAL FIRE) Air Operations division for the comprehensive outfitting of a Bell 412 EPX helicopter to full operational capability for aerial firefighting missions. The solicitation, RFB-IS-26200853, was posted on April 19, 2026, with bids due on May 4, 2026. The project requires qualified vendors to provide specialized firefighting equipment installation, water and retardant delivery systems, external load-carrying modifications, avionics integration, hydraulic and electrical system installations, communication and navigation equipment, interior configuration modifications, and safety equipment to meet CAL FIRE operational standards and federal aviation regulations. Deliverables include complete airframe modifications, system integration, equipment testing, and delivery of a fully operational firefighting aircraft compatible with CAL FIRE's existing fleet and operational procedures. Site visits and pre-bid meetings are available for interested bidders to inspect the aircraft and clarify project requirements with state representatives.

The contract will be awarded to the lowest responsive and responsible bidder based on firm, fixed-price quotations submitted using standardized procurement forms. Bidders must demonstrate qualifications through submitted references verifying previous experience with Bell 412 helicopter outfitting and air operations support work. Specific set-asides or preferences may apply for disadvantaged business enterprises, women-owned businesses, or other classifications in accordance with California procurement regulations. No incumbent vendors or current contractors are identified. Bidders must comply with all administrative and compliance requirements, including certifications regarding contractor status, insurance requirements, and conflict of interest disclosures. Funding is provided through the state's air operations budget, with the total contract value to be determined based on qualified bids received. The detailed pricing and specification baseline contained in the Exhibit 6 spreadsheet provides itemized line items organized by system category with manufacturer specifications, enabling transparent cost tracking and comparative evaluation across all submitted proposals.