B25001357 Provide Classroom Cleaning Services for HIDOE Leihoku Elementary

The Hawaii State Department of Education, specifically for Leihoku Elementary School located in Waianae, Honolulu County, is seeking a contractor to provide comprehensive classroom cleaning services through Invitation for Bid (IFB) D25-068. The procurement covers cleaning services for 33 classrooms across multiple buildings, including daily trash removal, sweeping, and dust mopping Monday through Friday during school hours, with specific service times ranging from 1:30-5:30 PM. The contractor must perform daily cleaning tasks and weekly wet mopping for all classrooms, with additional weekly vacuuming required for 10 classrooms with area rugs. Bidders must have a permanent business location on Oahu and demonstrate at least two consecutive years of experience in cleaning services immediately prior to the bid opening. The contract period is set from July 1, 2025, to June 30, 2026, with potential for three additional 12-month extensions. Key submission requirements include electronic bid submission through the State of Hawaii eProcurement System (HIePRO) by January 31, 2025, at 4:30 p.m. HST, and a mandatory pre-bid meeting and site inspection scheduled for January 14, 2025, at 9:30 a.m. at the school's administrative office.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide three references from companies or government agencies where similar cleaning services have been performed and demonstrate compliance with various Hawaii state laws, including General Excise Tax, Employment Security, Workers' Compensation, and Prepaid Health Care Act. The contractor is required to maintain substantial liability insurance, including $2,000,000 aggregate for Commercial General Liability and $1,000,000 per accident for Automobile Liability. While specific budget ranges are not explicitly stated, the award will be made to the lowest responsive and responsible bidder based on the Total Sum Bid Price for Items 1-3, which cover daily cleaning, weekly mopping, and area rug vacuuming across a 10-month service period. The state reserves the right to shorten the contract period or delete classrooms if bids exceed available funds. All necessary cleaning materials, supplies, and equipment must be provided by the contractor, with the understanding that more intensive cleaning tasks like stripping, waxing, and carpet shampooing will be handled by school custodial staff during breaks.