IFB D25 068 Addendum A.pdf
PDF 332 KB Posted
- Solicitation number
- B25001357
- Issued by
- Honolulu County, Waipio Acres CDP, Hawaii
About this file
This is an Addendum A to IFB D25-068 issued by the Hawaii State Department of Education's Procurement and Contracts Branch for classroom cleaning services at Leihoku Elementary School. The addendum documents changes following a pre-bid meeting and site inspection held on January 14, 2025. The work schedule requires services Monday through Friday when school is in session (excluding weekends, holidays, vacations and breaks), with hours of 2:30-5:30 PM on Monday, Tuesday, Thursday and Friday, and 1:30-5:30 PM on Wednesday. The scope includes daily trash removal, sweeping and dust mopping for 33 classrooms, weekly wet mopping for all classrooms, and weekly vacuuming for 10 classrooms with area rugs located across various buildings (Portable, D Building, H Building, and J Building).
The award will be made to the responsive, responsible offeror submitting the lowest Total Sum Bid Price for Items 1-3, with the state reserving the right to shorten the contract period or delete classrooms if bids exceed available funds. Bidders must submit prices for all three service components: daily trash/sweeping/dust mopping (20 service days per month for 33 classrooms), weekly wet mopping (4 service days per month for 33 classrooms), and weekly area rug vacuuming (4 service days per month for 10 classrooms), all calculated over a 10-month service period. The addendum includes a revised campus map and offer page to reflect these specifications.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB D25 068 Solicitation.pdf | ||
| IFB D25 068 Additional Offer Page.pdf | ||
| Attachment A Addendum A.pdf | ||
| IFB D25 068 Legal Notice.pdf |
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Text version
IFB D25-068 1 of 2 Addendum A
HAWAII STATE DEPARTMENT OF EDUCATION
PROCUREMENT AND CONTRACTS BRANCH
JANUARY 23, 2025
ADDENDUM A
TO
INVITATION FOR BIDS
IFB D25-068
TO
PROVIDE CLASSROOM CLEANING SERVICES
FOR THE HAWAII STATE DEPARTMENT OF EDUCATION
AT LEIHOKU ELEMENTARY SCHOOL
Part I: The following is a brief summary of the Pre-Bid Meeting and Site Inspection that occurred on January 14, 2025.
The Pre-Bid Meeting and Site Inspection was held on January 14, 2025, at 9:30a.m. H.S.T.
The meeting provided an overview of the existing conditions, rules and regulations, and the extent and nature of work to be performed. Questions and clarifications were responded to informally and everyone was thanked for their participation and interest.
Part II: Changes to IFB
The following changes are hereby provided and incorporated into IFB D25-068.
A. Work Schedule
Page S-1, SPECIFICATIONS, Section 4. WORK SCHEDULE: a link to general school calendar is hereby added. SPECIFICATIONS, Section 4. WORK SCHEDULE is deleted in its entirety and replaced with the following:
4. WORK SCHEDULE
Services shall be performed from Monday through Friday when school is in session. No services are required on weekends, holidays, or during vacations, intercessions and breaks. Work shall be done at the end of the school day, according to the following schedule (all days and times are Hawaii Standard Time (HST)):
IFB D25-068 2 of 2 Addendum A
WORK SCHEDULE
Monday, Tuesday, Thursday and Friday Wednesday
Start End Start End 2:30 p.m. 5:30 p.m. 1:30 p.m. 5:30 p.m.
See following link for general school calendar.
https://www.hawaiipublicschools.org/Pages/Calendar.aspx
B. Description of Work Page S-1 and S-2, SPECIFICATIONS, 5. DESCRIPTION OF WORK: Section 5.3.4. Vacuuming of Area Rug is hereby added.
5.3.4. Vacuuming of Area Rug
• CONTRACTOR shall vacuum the area rug for the classrooms with area rug, including under and around all classroom furnishings.
• Of the thirty-three (33) classrooms in this contract, the following ten (10) classrooms have an area rug.
Portable, 2 classrooms: 1, 5;
D Building, 3 classrooms: 202, 203, 204;
H Building, 2 classrooms: 103, 204; and J Building, 3 classrooms: 101, 103, 204
Offerors shall refer to the map of the LES campus (Attachment A – Addendum A).
• Vacuuming services shall be provided One (1) time per week.
C. Method of Award Page SC-6, SPECIAL CONDITIONS, BID EVALUATION, 22. Method of Award is deleted in its entirety and replaced with the following:
22. Method of Award
Award, if made, shall be to the responsive, responsible Offeror submitting the lowest estimated Total Sum Bid Price (Items 1 through 3). However, if the Total Sum Bid Price of the qualified low offer exceeds allotted funds, the STATE shall have the option to shorten the contract period or delete classroom(s) to allow award to be made within the allotted funds. Offeror must bid on all items to qualify for award. In case of error in the extension of the total bid price, the unit bid price shall govern.
D. Attachment A Map of the LES Campus (Attachment A) is deleted in its entirety and replaced with the attached Attachment A - Addendum A.
The revised Map of the LES Campus (Attachment A - Addendum A) is labeled as follows:
Attachment A Addendum A.pdf
E. Offer Page (OF-2) Offer Page (OF-2) is deleted in its entirety and replaced with the attached Offer Page Addendum A.
The revised Offer Page is labeled as follows:
IFB D25 068 Offer Page Addendum A.xlsx https://www.hawaiipublicschools.org/Pages/Calendar.aspx
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• Portable, 7 classrooms: 1, 2, 4, 5, 6, 8, 9;
• D Building, 6 classrooms: 101, 102, 201, 202, 203, 204;
• E Building, 1 classroom: 202;
• G Building, 3 classrooms: 201, 202, 203;
The following classrooms are required cleaning;Attachment A - Addendum A
The following circled classroom's area rug required vacuum one (1) time a week;
• Portable, 2 classrooms: 1, 5;
• D Building, 3 classrooms: 202, 203, 204
• H Building, 2 classrooms: 103, 204; and
• J Building, 3 classrooms: 101, 103, 204 eld
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86-285 Leihoku Street Waianae, Hawaii 96792
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• H Building, 8 classrooms: 101, 102, 103, 104, 201, 202, 203, 204; and
• J Building, 8 classrooms: 101, 102, 103, 104, 201, 202, 203, 204.
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The following offer is hereby submitted: Offeror:
A B C A X B X C
Item Description of Work Frequency
Estimated Services Days per Month Number of
Classrooms
Estimated Months of
Service
Per Classroom per Month
(UNIT BID PRICE)
TOTAL BID
PRICE
1 Trash, Sweeping and Dust mopping Daily 20 33 10 -$
2 Wet Mopping One (1) Time per week 4 33 10 -$
3 Vacuuming Area Rug One (1) Time per week 4 10 10 -$
TOTAL SUM BID PRICE
**Offeror must bid on all items to be considered for award. (Items 1 through 3) -$
OFFER PAGE
ADDENDUM A
IFB D25-068 OF-2
| IFB D25-068 |
| AT LEIHOKU ELEMENTARY SCHOOL |
| CONTRACTOR shall vacuum the area rug for the classrooms with area rug, including under and around all classroom furnishings. |
| Of the thirty-three (33) classrooms in this contract, the following ten (10) classrooms have an area rug. |
Vacuuming services shall be provided One (1) time per week.
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