B25000342 Maintenance Service of Air-Conditioning Units

The Hawaii Stadium Authority is seeking bids for Maintenance Service of Air-Conditioning Units at the Aloha Stadium through an Invitation for Bids (IFB) SA 25 01, located in Honolulu County. The procurement covers comprehensive maintenance services for various air conditioning and ventilation systems, including labor, materials, parts, tools, equipment, transportation, and supervision. Bidders must have a minimum of 5 years of experience in air conditioning equipment maintenance, maintain a service facility on Oahu, possess a valid State of Hawaii C-52 contractor license, and meet specific personnel qualifications. The contract term is 12 months, with an option to extend for an additional 12-month period. A pre-bid walk-through is scheduled for August 20, 2024, at 10:00 AM HST, and bids must be electronically submitted through the State's HIePRO system by 2:00 PM HST on August 27, 2024. The scope of work includes bi-monthly, semi-annual, and annual maintenance services for multiple chillers, air handling units, fan coil units, package units, supply and exhaust fans, and split units as detailed in the equipment list. Award will be made to the lowest responsive and responsible bidder based on their ability to meet all specified requirements and demonstrate comprehensive maintenance capabilities.

No specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the procurement documents. The contract does not list any incumbent vendors or require integration with existing infrastructure beyond the specified air conditioning systems. The bid forms require pricing for both Group A (standard maintenance services) and Group B (extra work), with monthly pricing and estimated labor rates. While no specific budget range is provided, the salary schedule for an Air Conditioning Mechanic II ranges from $49,956 to $89,748 annually, which may provide some insight into potential labor costs. The Stadium Authority reserves the right to reject any and all bids, and no performance or payment bonds are required for this procurement. Payment will be made within 30 days of receipt of a proper invoice, in accordance with Hawaii Revised Statutes. The contract will be awarded based on the lowest total bid price that meets all technical and qualification requirements, with a focus on comprehensive maintenance service for the Aloha Stadium's air conditioning systems.