Lease of twelve (12) vehicles for kauai district health office

The State of Hawaii, Department of Health - Kauai District Health Office is seeking an Invitation for Bids (IFB) for the lease of twelve (12) vehicles through a competitive procurement process. The solicitation, numbered B24002645, requires professional service providers experienced in vehicle acquisition, leasing, and maintenance to provide a comprehensive vehicle leasing solution. The vehicle fleet will consist of 8 new compact sedans, 2 new sport utility vehicles (SUVs), and 2 new 4x4 trucks, all of which must be model year 2023 or newer. Seventy-five percent of the vehicles must be alternative fuel vehicles, and bidders must be licensed motor vehicle dealers in Hawaii with an established service facility on Kauai. The bids are due electronically through the Hawaii State eProcurement System (HIEPRO) by 8:00 AM Hawaiian Standard Time on May 22, 2024, with a pre-bid conference scheduled for May 17, 2024. Evaluation criteria will focus on responsiveness, vendor responsibility, and the lowest total bid price, with the contract awarded to the most advantageous bidder.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit comprehensive documentation, including their Hawaii dealer license number, make and model of vehicles, year of manufacture, unit bid price, quantity, and total bid price. The contract term is three years, with an option to extend for an additional 12-month period. While specific budget ranges are not detailed, the all-inclusive pricing must cover applicable taxes, delivery, and maintenance services. Vendors are required to provide payment terms, maintenance fees and schedules, and a list of authorized warranty repair facilities on the island of Hawaii. The contract will be comprehensive, addressing factors such as vehicle acquisition, leasing options, interest rates, and maintenance for state vehicles. This solicitation is a correction to a previous solicitation, with the procurement method changed from a Request for Proposal (RFP) to an Invitation for Bids (IFB).