B. 23 Boiler Maintenance

The State of West Virginia Department of Administration, General Services Division is issuing a Request for Quotation (RFQ) for boiler maintenance services at Building 23, located at 407 Neville Street in Beckley, Raleigh County. This procurement seeks qualified vendors to establish an open-end contract for annual preventative and corrective maintenance of HVAC pressure boiler systems, specifically a Triad Model #K5018 unit. The contract will require vendors to provide three pricing components: a fixed monthly preventive maintenance charge (multiplied by 12 months), an hourly labor rate for corrective maintenance (multiplied by 50 estimated hours), and estimated parts costs (multiplied by a vendor-supplied markup multiplier). Vendors must submit completed pricing pages and responses by August 5, 2019, at 10:30 AM EST, with technical questions required by July 29, 2019, at 5:00 PM EST. Site visits may be requested by contacting Michael Hamrick at 304-205-2716. The contract will be awarded to the vendor providing the lowest total cost meeting all specifications. Vendors must be properly registered with the West Virginia Purchasing Division, maintain all required licenses and certifications, and carry commercial general liability insurance and automobile liability insurance of at least $1,000,000 per occurrence each. Submissions should be directed to James R. Jones at 304-957-7144 or james.r.jones@wv.gov, with faxed responses accepted at 304-558-1475.

The solicitation documents do not specify any set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises. No incumbent vendor or current contractor information is identified in the available solicitation materials. The total contract value cannot exceed $500,000 under West Virginia Code 5-22-1(a)(5), a limit that encompasses all initial and renewal payments, delivery orders, and change orders combined. Vendors are required to submit a notarized Purchasing Affidavit confirming they are not in default on any monetary obligations owed to the state or its political subdivisions. All bids become public documents subject to disclosure under West Virginia's Freedom of Information Act. Invoicing should be directed to the General Services Division at 112 California Avenue, 5th Floor, Charleston, West Virginia 25305.