B-2620BM Chromebooks

Gwinnett County Public Schools (GCPS), the largest school system in Georgia serving over 140 schools and 182,000 students, is soliciting competitive sealed bids for the purchase of Chromebooks from qualified suppliers through a demand usage contract. Digital bid submissions are due by Wednesday, May 20, 2026 at 9:00 AM EST through the Euna Procurement portal (formerly Bonfire), with questions and commentary required to be submitted no later than Thursday, May 14, 2026 at 9:00 AM EST. The contract term is effective June 19, 2026 through June 18, 2027, with GCPS reserving the right to renew for a maximum of four additional one-year periods for a total potential term of five years subject to Board of Education approval. Qualified vendors must be certified resellers or partners for both HP and Lenovo, provide at least three references for similar projects, enroll each Chromebook into the GCPS Google Apps Domain with appropriate organizational unit designation, tag each device, arrange delivery to warehouse and/or school locations, provide electronic lists of serial numbers and service tags, track shipments, and maintain the ability to replace damaged items. Warranty information including manufacturer coverage and available extended warranties must be submitted with bids. Award will be made to the lowest responsive and responsible bidder, with GCPS reserving the right to reject any or all bids, split awards, award in entirety, and negotiate with the lowest responsive bidder at its discretion. This is a demand usage contract with anticipated annual quantities estimated for bid purposes only and not construed as a commitment to order specific quantities; items will be ordered as needed and may be purchased from multiple vendors based on availability.

The solicitation document does not identify any set-aside designations or restrictions on the types of organizations eligible to respond, nor does it reference disadvantaged enterprise requirements or incumbent vendors. Pricing must be submitted as the supplier's best offer at the time of solicitation, with pricing required to remain firm for the initial contract term. Suppliers may request price adjustments only for documented cost escalations due to economic factors, marketplace conditions, acts of God, or tariffs that arise after bid submission; such requests require written notice within ten days and detailed substantiation subject to GCPS verification and good-faith negotiation. The solicitation does not specify an overall budget range or award value, as this is a multi-year demand usage contract with estimated annual quantities provided for bidding purposes only. No incumbent vendor information or existing technology integration requirements beyond enrollment into the GCPS Google Apps Domain are outlined in the procurement opportunity.