Axiom Pro Document Management System

The Florida Department of Health, Bureau of Administration, seeks to renew its subscription and continue related consulting, enhancements, upgrades, and maintenance services for the Axiom Pro Document Management System, a proprietary electronic platform used to route, store, and index departmental documents. This single source procurement is classified under UNSPSC code 81111805 (Proprietary or licensed systems maintenance or support) and is being conducted pursuant to Chapter 60A-1.045, Florida Administrative Code, and Florida Statutes sections 120.57(3) and 287.057(3). The Department requires a three-year Software as a Service (SaaS) subscription renewal that includes additional storage space, consulting services, enhancements, upgrades, and ongoing maintenance support. The solicitation was posted on March 18, 2026, at 2:30 PM, with a deadline for receipt of information from prospective vendors on April 8, 2026, at 2:30 PM, allowing a minimum 15 business day review period. No specific site visit requirements or bidders' meetings are indicated in the procurement documents.

Image API, LLC has been identified as the sole source provider for this procurement due to the proprietary nature of the Axiom Pro system and its critical integration with the Department's existing operational systems and processes. The single source justification emphasizes the necessity of maintaining operational continuity with the Department's integrated infrastructure, which precludes competition and limits participation to the incumbent vendor. No specific set-aside designations for disadvantaged enterprises or restrictions on organizational type are mentioned in the available documentation. The estimated contract value for this three-year renewal period is $630,000.00. Inquiries regarding this procurement should be directed to Benjamin Roberts, Chief of Procurements and Contracts, at 4052 Bald Cypress Way, Tallahassee, Florida 32399.