EXP2676_PUR7776 Draft_ Final.pdf
PDF 132 KB Posted
- Attached to
- Axiom Pro Document Management System
- Solicitation number
- SS-15417
- Issued by
- Leon County, Florida
About this file
This is a Description of Intended Single Source Purchase (PUR 7776) filed by the Florida Department of Health, Bureau of Administration, for the renewal and continuation of its Axiom Pro Document Management System. The Department seeks to renew its Software as a Service (SaaS) subscription along with additional storage space, consulting services, enhancements, upgrades, and maintenance support for a three-year term. The Axiom Pro system serves as the Department's electronic document management platform for routing, storing, and indexing departmental documents. The notice was posted on March 18, 2026, at 2:30 PM, with a deadline for receipt of information from prospective vendors on April 8, 2026, at 2:30 PM, allowing a minimum 15 business day review period. No specific award date or site visit requirements are indicated in the document.
The estimated contract value is $630,000.00 over the three-year period. Image API, LLC is identified as the sole source provider for Axiom Pro subscriptions, upgrades, modifications, enhancements, and maintenance services due to the proprietary nature of the system and its integration with the Department's existing systems and processes. The single source justification cites the necessity of maintaining operational continuity with the Department's integrated systems. The contact for this procurement is Benjamin Roberts, Chief of Procurements and Contracts, located at 4052 Bald Cypress Way, Tallahassee, Florida 32399. The procurement is classified under UNSPSC code 81111805 (Proprietary or licensed systems maintenance or support) and references Florida Administrative Code Chapter 60A-1.045 and Florida Statutes sections 120.57(3) and 287.057(3) as authority for the single source acquisition process.
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Text version
PUR 7776 (Eff. 03/2016) Page 1 of 2 60A-1.045, F.A.C.
DESCRIPTION OF INTENDED
SINGLE SOURCE PURCHASE
(PUR 7776)
AGENCY: Florida Department of Health (FDOH)
TITLE: Axiom Pro Document Management System
Short description of the commodity or service desired: Axiom Pro SaaS Subscription, additional storage space, and related support/enhancements.
CONTACT
Name: Benjamin Roberts
Address: 4052 Bald Cypress Way, Tallahassee, FL 32399
Telephone: (850)245-4502
Email: BenjaminRoberts@FLHealth.gov
Internal tracking number, if any: EXP2676
Date posted: 3/18/2026 @ 2:30PM Last day for receipt of information: 4/08/2026 @ 2:30PM
This description of commodities or contractual services intended for purchase from a single source is posted in accordance with sections 120.57(3) and 287.057(3), Florida Statutes and will remain posted for a period of at least 15 business days.
Commodity or Contractual Service Required (commodity or United National Standard Products and
Services Code (UNSPSC), manufacturer, model, and description, as appropriate):
81111805: Proprietary or licensed systems maintenance or support
Quantity or Term (as appropriate):
3 years
Requestor (division, bureau, office, individual, as appropriate):
Florida Department of Health, Bureau of Administration
Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):
Florida Department of Health, has a need to renew its subscription, and continue related consulting, enhancements, upgrades and maintenance services for its electronic document management system, Axiom
Pro. Axiom Pro is the existing electronic system utilized by the Department to route, store, and index various documents.
In accordance with Chapter 60A-1.045, Florida Administrative Code, the Florida Department of Health, Bureau of Administration requests authorization to purchase, as a single source, Axiom Pro® Software as a Service (SaaS) subscription renewal from Image API, LLC.
mailto:BenjaminRoberts@FLHealth.gov
PUR 7776 (Eff. 03/2016) Page 2 of 2 60A-1.045, F.A.C.
Intended Single Source:
Image API, LLC
Estimated Dollar Amount:
$630,000.00
Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):
• Image API, LLC., is the sole provider of Axiom Pro subscriptions, upgrades, modification, enhancements, and maintenance for their proprietary electronic document management system needed to maintain the continuity of operations between the Department’s integrated systems and processes.
Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):
Allegra Small, Chief of Procurements and Contracts
Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall: provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57(3), FS.
File details come from the government source that posted it. Updated .