Aviation Noise Consulting Services for Santa Monica Airport

The City of Santa Monica is seeking a professional services agreement for Airport Noise Consultant Services for the Santa Monica Airport through a Request for Proposals (RFP) issued on August 15, 2024. The primary objective is to develop strategies for mitigating the environmental effects of aircraft noise while maintaining the airport's community service capabilities. Key deliverables include annual Community Noise Equivalent Level (CNEL) noise contour modeling, monthly operation reports, flight track dispersion analysis, and evaluation of airport mitigation procedures. Proposers must have a minimum of five years of relevant experience and will be evaluated based on specific criteria: technical competence (25 points), ability to meet work plans and timelines (25 points), cost (20 points), value-added services (10 points), stability and references (10 points), and quality control (10 points). The proposal submission deadline is October 31, 2024, with an initial contract term of two years and a potential 10-month renewal option. Required submission materials include a letter of transmittal, qualifications, key personnel information, references, project work plan, and a comprehensive cost proposal.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The total contract value is estimated at $100,000 with an additional 10% contingency, funded through Airport Fund 57. Insurance requirements are stringent, mandating minimum coverage including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), Workers' Compensation (statutory limits), and Professional Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate). Insurers must be California-authorized with an A.M. Best rating of at least A:VII, and the City of Santa Monica must be listed as an additional insured. The contract will be governed by California law, with potential litigation to be conducted in Los Angeles County courts. The City reserves the right to select the most advantageous proposal, which may not necessarily be the lowest-cost or highest-scoring submission, with final award potentially requiring City Council approval. The selected consultant will be responsible for using INM computer software to model aircraft noise levels, discussing historical noise trends, and performing related technical noise assessment activities.