Aviation Helmets

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky State Police Aircraft Branch, issued a Request for Bid (RFB 758 2200000429) for the procurement of aviation helmets to support Elliott County operations. The solicitation seeks five units of LH250 Helicopter Helmets or approved equivalents, with mandatory specifications including matte gray finish with comfort liner, dual visors (smoke outer and clear inner), NVG screwed support carbon visor cover, NVG ANVIS mount, cloth helmet bag, and nylon crew bag. Each helmet package must include an Oregon Aero memory foam Zeta Liner, Bose A20 Headset with Bluetooth capability and high impedance with 4.5-foot straight cord, MSA 6-inch 90-degree pivot flex boom with amplified electret M7 microphone (TSO C139), and MK4 Lip Light with one spot and three bright green settings; bidders proposing alternative brands or specifications must submit detailed descriptive literature for equivalency verification or risk being deemed non-responsive. The evaluation will be conducted using a best value approach allocating 90 points to price and 10 points to delivery time (specified in working days), with late deliveries subject to a one percent per day invoice deduction for each day exceeding the contracted delivery date. All bids must be submitted electronically through the Kentucky eProcurement system by February 21, 2022, at 1:30 PM ET, with vendor written questions due by February 9, 2022, at 10:00 AM ET; vendors must be registered in the eProcurement system at least 24-48 hours prior to bid submission, and quotations must be submitted as F.O.B. Destination Freight Prepaid and Allowed with all shipping costs included in the bid. The resulting contract will require a manufacturer's warranty equal to or better than the original equipment manufacturer, and successful bidders must submit Revenue Form 10A100, appropriate affidavits, and EEO forms if applicable prior to award.

The procurement includes set-aside preferences for qualified vendors: Kentucky resident bidders receive reciprocal preference, Kentucky Correctional Industries receives an additional 20 percent preference, and Kentucky Industries for the Blind and nonprofit agencies serving individuals with severe disabilities receive a 15 percent preference. All bidders must comply with Kentucky campaign finance laws, maintain current Kentucky tax registration, and meet state tax payment obligations and campaign contribution prohibitions; non-compliant vendors may be deemed ineligible for future state procurement participation. The solicitation does not identify any incumbent vendors or current contractors, and the procurement does not specify an overall contract value or unit pricing in the available documentation. Delivery is required to the Kentucky State Police Aircraft Branch at 919 Versailles Road, Frankfort, Kentucky 40601, and all proposed pricing must remain valid for a minimum of sixty calendar days following the bid due date. The Commonwealth reserves the right to cancel the RFB if vendor responses exceed available funding and may cancel the resulting contract with thirty days' notice.