Avaya J-179 Phones and Avaya JEM24 Expansion Modules (Re-Solicitation)

The City of St. Petersburg, Florida is conducting a Request for Quotes (RFQ) for the procurement of 153 New Avaya J179 - VoIP phones and 10 New Avaya JEM24 Expansion Modules, with a lifetime warranty and advanced replacement on all parts. This procurement is specific to Pinellas County and is designed as an initial purchase with the potential for ongoing additional acquisitions. Vendors must meet stringent minimum qualifications, including being in the telephone hardware equipment business for at least three years, possessing the ability to obtain required insurance, and capable of providing the specified Avaya equipment without any substitutions. The RFQ was released on February 7, 2025, with a deadline for questions on February 11, 2025, and a proposal submission deadline of February 14, 2025, at 3:00 pm. Submissions must be made electronically through the city's online procurement portal, and the contract will be awarded to the lowest and best responsive quote that meets all specified qualifications. The contract term is set for three years, with one optional two-year renewal period, and vendors will be evaluated based on their ability to provide the exact specified equipment, pricing, and compliance with local regulations.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The procurement appears open to qualified vendors who can meet the technical and operational requirements. While no incumbent vendors are identified, the RFQ indicates this is a re-solicitation, suggesting potential prior contract experience with similar vendors. The cost proposal requires vendors to provide unit costs for the Avaya J179 VoIP phones and JEM24 Expansion Modules, with delivery to the Municipal Services Center. Although a specific budget range is not disclosed, the initial procurement involves 153 phones and 10 expansion modules, implying a significant investment. The base agreement attached to the solicitation includes provisions for pricing, with unit prices remaining firm for the initial twelve-month period and potential subsequent adjustments subject to mutual written agreement. Vendors must provide comprehensive insurance coverage, including Commercial General Liability insurance of at least $1,000,000 per occurrence and Workers' Compensation insurance, with the City's payment obligations contingent on budget appropriations.