Avaya J-179 Phones and Avaya JEM24 Expansion Modules

The City of St. Petersburg, Florida, has issued an Invitation for Bid (IFB-25-076) seeking qualified vendors to provide 153 Avaya J179 - VoIP phones and 10 Avaya JEM24 Expansion Modules with a lifetime warranty and advanced replacement on all parts. This procurement is specifically for an initial purchase with the potential for ongoing acquisitions through a three-year contract with one possible two-year renewal period. Vendors must submit bids electronically through the city's online bidding system by January 30, 2025, at 3:00 pm, with a deadline for questions set for January 22, 2025. Minimum qualifications for bidders include being in the telephone hardware equipment business for at least three years, ability to obtain required insurance, providing goods without subcontractors, and offering the exact specified equipment without substitutions. The city will award the contract to the lowest responsible and responsive vendor, reserving the right to add or delete items as needed.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. The procurement allows for open competition among qualified vendors, with the city encouraging proposals for environmentally preferable and health-promoting products. While no incumbent vendors were identified, the contract includes comprehensive insurance requirements, with the vendor needing commercial general liability coverage of at least $1,000,000 per occurrence. The city's funding for purchases is subject to annual budgetary appropriations, and the agreement allows for contract adjustments with mutual written consent. Although a specific budget range was not provided, the initial procurement involves 153 VoIP phones and 10 expansion modules, with potential for ongoing purchases. Vendors must comply with local requirements including nondiscrimination policies, E-Verify, and public records laws, ensuring a comprehensive approach to the procurement process.