Avalanche Control System Maintenance and Services

The Colorado Department of Transportation (CDOT) is soliciting bids for a comprehensive Avalanche Control System Maintenance and Services contract through Documented Quote (DQ) 25-028. The procurement covers maintenance, repair, customization, and parts management for Remote Avalanche Control Systems (RACS) in steep, remote rope access environments. Specific deliverables include managing gas and electronic control systems, weather stations, avalanche monitoring systems, and integrating these systems with intelligent traffic systems. The contract is anticipated to have an initial one-year term with potential for four one-year extensions. Key submission requirements include a completed Price Submission Form and Solicitation and Response Cover Sheet, with the bid deadline set for Tuesday, September 24, 2024, at 2:00 PM Mountain Time. The estimated award date is Friday, September 27, 2024, with a desired contract start date on the same day. Evaluation criteria will primarily focus on pricing, with the state reserving the right to award the bid in whole or part based on the best interest of the state.

The solicitation includes a preference for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), which may receive a 3% preference on their quote. While no specific incumbent vendors are mentioned, the contract will require working with existing avalanche control infrastructure and technology systems. The pricing structure will be based on hourly rates for maintenance and repair, with a percentage markup on parts. No specific total contract value or maximum budget is explicitly stated in the documents, but the contract will cover all associated expenses including labor, travel, parts, service, repair, mileage, lodging, supplies, installation, testing, and administrative support. Contractors will be required to invoice CDOT monthly, with invoices submitted by the 15th business day of the following month. The state retains sole discretion to extend the contract performance beyond the initial term, providing flexibility for ongoing avalanche control system maintenance.