Attachment A_Statement of Work.pdf
PDF 160 KB Posted
- Solicitation number
- DQ 25-028 JR
- Issued by
- Denver County, Denver City, Colorado
About this file
This Statement of Work (SOW) is an Invitation for Bid (IFB 25-028) issued by the Colorado Department of Transportation (CDOT) for Avalanche Control System Maintenance and Services. The contract seeks a supplier to provide comprehensive maintenance, repair, customization, and parts for Remote Avalanche Control Systems (RACS) in steep, remote rope access environments. The scope of work includes managing gas and electronic control systems, weather stations, avalanche monitoring systems, and integrating these systems with intelligent traffic systems. The contract appears to have an initial term with potential extension terms, allowing for up to four additional contract periods.
The project budget template indicates that pricing will be structured around labor costs and materials/equipment costs, with specific line items for maintenance and parts. The contractor will invoice CDOT monthly, with invoices submitted by the 15th business day of the following month. The total project cost and maximum amount payable will be determined during the bidding process, with the budget covering all associated expenses including labor, travel, parts, service, repair, mileage, lodging, supplies, installation, testing, and administrative support. The state retains sole discretion to extend the contract performance beyond the initial term, providing flexibility for ongoing avalanche control system maintenance.
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Text version
Attachment A – SOW IFB 25-028 JR Avalanche Control System Maintenance and Services
Statement of Work Template
1. Contract Description This Contract is for maintenance, repair, customization and parts of Remote Avalanche Control Systems in steep remote rope access environments. Contractor shall provide the Work at the prices and rates specified within the project budget below.
2. Deliverables Contractor shall provide the following Goods/Services that are required to be delivered to CDOT as part of the Work (each a “Deliverable”):
# Deliverable Estimated Delivery Date
1. Maintenance, repair, customization and parts of Remote Avalanche Control Systems in steep remote rope access environments.
3. Contractor Responsibilities
Contractor shall provide the following Services and/or Goods under this Contract:
A. Deliverable #1 - Maintenance, repair, customization and parts of Remote
Avalanche Control Systems in steep remote rope access environments.
● Gas control systems including tanks, valves, regulators, gauges and sensors.
● Electronic control systems including solar, wind, control panels, communication systems, control software, cloud software for monitoring and control.
● Weather station and avalanche monitoring system design, sales and maintenance.
● System integration for RACS, weather stations and avalanche detection into intelligent traffic systems to dispatch centers.
4. CDOT Responsibilities CDOT will assure that the work follows the scope, schedule and budget.
5. Deliverable Acceptance Process Each Deliverable shall follow the Deliverable submission process as follows:
A. Contractor shall submit each Deliverable to CDOT for review and approval.
B. CDOT will review the Deliverable and may direct Contractor to make changes to the Deliverable. Contractor shall make all requested changes within five (5) Business Days following CDOT’s direction to make the change unless CDOT provides a longer period in writing, which cannot be after the end of the term of the Contract.
C. Once CDOT has received an acceptable version of the Deliverable, including all changes directed by CDOT, CDOT will notify Contractor of its acceptance of the Deliverable in writing. A Deliverable shall not be deemed accepted prior to CDOT’s written notice to the Contractor of its acceptance of that Deliverable.
6. Payment Process
Contractor shall invoice CDOT on a monthly basis, by the fifteenth (15th) Business Day of the month following the month for which the invoice covers. Invoices shall identify the Original Contract Routing No. Contractor shall not invoice CDOT for a month prior to the last day of that month. Contractor shall provide backup documentation supporting all charges listed on each invoice at the request of CDOT. Contractor shall submit invoices to the following address:
Colorado Department of Transportation (CDOT) Brian Gorsage 425 C Corporate Circle Denver, CO 80401 Phone: 303-253-1552 E-mail: brian.gorsage@state.co.us
7. Project Budget Initial Term A. Labor Costs:
Employee Classification Hourly Rate Total Hours Total Cost
1 Maintenance, repair and customization of Remote Avalanche Control Systems in steep remote rope access environments.
Total Labor Costs: $______________________
B. Materials, Equipment, and Other Costs
Item Description Unit Price Quantity Total Cost
All Remote Avalanche Control Systems Parts - @ % over Costs
Total Materials/Equipment/Other Costs: $______________________
C. Total Project Cost The total project cost and Contract Maximum Amount Payable is $_________________.
Extension Term 1
A. Labor Costs
Employee Classification Hourly Rat e
Total Hours Total Cost
1 Maintenance, repair and customization of Remote Avalanche
1 All Remote Avalanche Control
Extension Term 2 e
Total Hours Total Cost
1 Maintenance, repair and customization of Remote Avalanche
Extension Term 3 e
Total Hours Total Cost
1 Maintenance, repair and customization of Remote Avalanche
Extension Term 4 e
Total Hours Total Cost
1 Maintenance, repair and customization of Remote Avalanche
Total Materials/Equip/Other Costs: $______________________
The above project budget(s) shall include all profit, fees, costs, and expenses, including, but not limited to, labor costs, travel expenses, parts, service, repair, removal, replacement, mileage charges, lodging, supplies, mailing charges, installation, testing, communications, order and order tracking, reporting, debugging, analysis, delivery charges, administrative support expenses and other expenses. It is within the State’s sole discretion to extend the performance under this Contract beyond the Initial Term of this Contract.
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