Autonomous Field Painter

Sarasota County is conducting a Quick Quote (QQ) procurement for an autonomous field painter through solicitation number 2023-QQ-046, targeting the Parks, Recreation, and Natural Resources department. The county seeks a self-contained, autonomous field painting unit capable of painting multiple sports field markings, including football, soccer, lacrosse, baseball, and softball fields. The autonomous painter must hold a minimum of 2.5 gallons of nonproprietary paint, operate independently for at least 5 hours daily, and include advanced features such as GPS/GIS tracking, a tablet/app interface, and stencil/logo painting capabilities. The unit must maintain a maximum painting dimension variance of 1 inch and be supplied with two batteries, with an annual software update fee not exceeding $2,000 and a five-year warranty excluding consumable parts. Bidders must submit electronic quotes through https://secure.procurenow.com/portal/scgov by October 25, 2023, at 2:30 pm, with all questions to be submitted by October 23, 2023. The procurement will be awarded to the responsive and responsible bidder offering the lowest total bid price, with bidders required to provide references demonstrating product experience and compliance with federal, state, and local regulations.

The solicitation does not specify explicit set-aside designations or restrictions on responding organizations. The total purchase is limited to $50,000, with the county potentially purchasing additional quantities at the quoted unit price within 30 days of award and possible contract extension up to one year if the vendor agrees. Vendors are prohibited from submitting quotes exceeding the $50,000 threshold, and if no acceptable quotes are received, the county reserves the right to cancel the Quick Quote and re-solicit using an alternative procurement method. The solicitation includes standard terms and conditions covering areas such as legal compliance, insurance requirements, employment eligibility verification, tax exemption, warranty provisions, and public records obligations. The procurement is managed by Teri Stabler, the Procurement and Contracts Liaison, and requires bidders to submit comprehensive documentation, with incomplete submissions potentially resulting in being declared non-responsive. The county will evaluate alternate products based on equivalence to the prescribed specifications, ensuring a comprehensive and competitive procurement process.