Automotive Waste Removal and Wash Bay Cleanout Services

The Austin Independent School District (AISD) is soliciting bids for Automotive Waste Removal and Wash Bay Cleanout Services through Invitation for Bid (IFB) 26IFB008, covering three bus terminals servicing 555 school buses and one vehicle service center with 400 fleet vehicles. The comprehensive waste management services include solvent parts washer service, waste drum disposal, waste oil and filter collection, antifreeze service, spill response and cleanup, and wash bay grit trap maintenance. Contractors must hold all applicable permits for waste disposal and comply with Texas Commission on Environmental Quality (TCEQ) site requirements. The bid requires contractors to provide all necessary labor, equipment, and materials for environmental waste management, with strict adherence to local, state, and federal EPA regulations. The bid is scheduled to open on September 9, 2025, via a virtual Google Meet session, with an initial one-year contract term and potential renewals for up to four additional one-year periods.

While the solicitation does not specifically mandate Historically Underutilized Business (HUB) participation, the district encourages competitive bidding and emphasizes vendor compliance with multiple administrative requirements. Bidders must submit comprehensive documentation including a Bid Certification, Notification of Criminal History, Debarment Certification, and Conflict of Interest Questionnaire. The district reserves the right to make single or multiple awards based on best value, with no guaranteed minimum order quantities. Vendors must be in good financial standing with the Texas Comptroller of Public Accounts and demonstrate capability to manage complex waste removal services across multiple fleet locations. Although specific budget ranges are not explicitly stated, the comprehensive nature of services and the scale of AISD's fleet suggest a significant annual contract value. The procurement process allows for potential interlocal agreements through the Central Texas Purchasing Alliance, which could expand the contract's potential utilization beyond AISD.