Automotive Batteries

The City of Gainesville is seeking bid responses for automotive batteries to support the Regional Transit System (RTS) and City Fleet Management through a two-year contract spanning October 1, 2025 through September 30, 2027. The procurement requires bidders to have been in the automotive batteries business for at least five years and be an authorized reseller, distributor, or dealer. Specific battery requirements include wet and dry battery conditions, precise BCI numbers, cold cranking amp ratings, and reserve capacity measurements, with a mandatory minimum 12-month full replacement warranty. Bidders must provide comprehensive pricing for multiple battery types, including unit costs, core credits, and lead-acid battery fees in compliance with Florida Statute 403.7185. The solicitation was released on April 28, 2025, with a response deadline of June 11, 2025 at 3:00 PM, and award will be based on the lowest responsive, responsible bidder using a point system that evaluates each item's net cost. Evaluation criteria will include pricing, delivery capabilities, warranty terms, and compliance with local regulations.

The contract opportunity includes several set-aside and compliance provisions, notably a local preference for businesses with a valid Gainesville business tax receipt. Vendors must comply with multiple regulatory requirements, including drug-free workplace certification, E-Verify requirements, and an Anti-Human Trafficking Affidavit demonstrating ethical labor practices. While specific budget ranges are not explicitly detailed, the solicitation indicates the potential for flexible purchasing, with the City reserving the right to procure batteries from alternative sources if the primary contractor cannot meet delivery schedules. The draft contract allows for potential three additional one-year extensions beyond the initial two-year term, subject to mutual agreement and funding availability. Insurance requirements include workers' compensation, professional liability, public liability, and automobile liability insurance with specified coverage amounts. The contract is subject to annual appropriations, and the City maintains termination rights if funding becomes unavailable. Delivery will be required to multiple city locations, with a desired weekly re-stocking of battery inventory.