Automatic Transfer Switches Maintenance REPOST

The North Carolina Department of Administration, Facility Management Division, is soliciting bids through an Invitation for Bid (IFB) for annual routine maintenance services of automatic transfer switches located at state government facilities in downtown Raleigh, the Blue Ridge Road area, the State Crime Lab on Tryon Road, and the DHHS Building. The procurement encompasses comprehensive maintenance services for 47 automatic transfer switches manufactured by Asco, Caterpillar, Onan, Russ, Firetrol, GE Zenith, Generac, Cummins, Eaton, and Kohler, with amperage ratings ranging from 30 to 4,000 amps. Required services include voltage and current readings, thermal imaging, battery checks, hardware inspections, contact verification, wiring inspections, enclosure cleaning, and operational testing, with all work to be performed during off-business hours from 5:00 PM to 7:00 AM Monday through Friday and Saturdays by mutual agreement. Vendors must possess a minimum of three years of experience performing similar maintenance tasks, demonstrate capability to manage at least two simultaneous projects, furnish all labor, equipment, supplies, and materials including thermographic imaging capability, provide hourly labor rates for repairs outside routine maintenance, and ensure compliance with NFPA 110 A 8.3.5 and NFPA 70 E Article 130.7 C safety standards. The contract term is one year beginning May 1, 2026, with the State retaining renewal options for up to two additional one-year terms, with renewal notice required no later than 30 days before the end of each term. Key deadlines include a mandatory site visit on April 14-16, 2026, at 9:00 AM at the DOA Facility Management Building in Raleigh, written questions due by April 17, 2026, at 2:00 PM, and the original bid opening date of April 21, 2026, at 2:00 PM, which has been extended to April 27, 2026, at 2:00 PM via Microsoft Teams conference call.

The solicitation documents do not specify set-aside designations, restrictions on types of organizations, or disadvantaged enterprise requirements, nor do they identify incumbent vendors or current contractors. The procurement documents do not disclose possible award values or budget ranges for the contract. Vendors must register with the North Carolina Secretary of State within 10 business days of award notification and maintain financial stability throughout the contract period; personnel may be required to obtain background clearances at vendor expense if requested by the State. The State reserves the right to make awards to multiple vendors, reject any or all bids, or cancel the solicitation entirely if deemed in the State's best interest. Two addendum documents have been issued to the original solicitation, with Addendum 1 modifying technical specifications, performance requirements, or contractual terms that bidders must incorporate into their proposals, and Addendum 2 extending the bid opening date from April 21, 2026, to April 27, 2026, at 2:00 PM ET.