Automatic tire inflation systems, furnish/install/repair

Palm Beach County Board of County Commissioners issued Invitation for Bid (IFB #F20-030/ZG) for furnishing, installation, and repair services of Automatic Tire Inflation Systems (ATIS) for the county's transit fleet comprising 152 active buses in various sizes (29-foot, 35-foot, 40-foot, and 60-foot articulated vehicles). The ATIS equipment must meet specific technical requirements including pressure sensor-based systems with GPS receivers, cellular network connectivity, cab-mounted digital display modules, web-based reporting platforms, and integrated monitoring capabilities. Bidders were required to submit proposals by May 28, 2020, at 4:00 p.m. Palm Beach County time to Senior Buyer Zulma Gasca at the Purchasing Department, 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415. The successful contractor must initiate installation and repair work within ten business days of delivery order issuance and complete all work within ten business days of starting, performing services at Palm Beach County facilities between 10:00 a.m. and 12:00 midnight, Monday through Sunday, excluding County-recognized holidays. Pricing must be submitted on a firm, fixed-price basis for Years 1 through 5, with unit prices required for equipment purchase, installation services, and hourly rates for non-warranted repairs, weighted equally for award determination. Required qualifications include proof of Commercial General Liability ($500,000), Business Auto Liability ($500,000), Professional Liability/Technology Errors & Omissions ($1,000,000), and Workers' Compensation insurance, along with commitment to provide a 12-month warranty covering all hardware and software, 24/7 telephone support with two-hour response time for critical issues, and comprehensive training at two facility locations plus "train the trainer" instruction for maintenance staff at no additional cost.

This procurement is subject to federal regulations through funding from the U.S. Department of Transportation's Federal Transit Administration, including Davis-Bacon prevailing wage requirements and Buy America provisions for manufactured products exceeding $100,000. Palm Beach County established a non-mandatory 15 percent Disadvantaged Business Enterprise (DBE) participation goal targeting small and minority-owned businesses, though this is not a set-aside restriction. The contract is structured as a term contract for 60 months or until the estimated contract amount is expended, with the county ordering on an as-needed basis. All bidders must comply with comprehensive civil rights, nondiscrimination, and federal compliance requirements. The anticipated contract value is $570,000 over the 60-month term, with no incumbent vendors or existing infrastructure integration requirements specified in the procurement documents.