Automatic Tarping Machines

The County of Orange, OC Waste & Recycling is soliciting competitive bids for four Automatic Tarping Machines (Tarpomatic 40' Gen III models) to be delivered across three Orange County landfill locations: two units at Olinda Alpha Landfill, one at Frank Bowerman Landfill, and one at Prima Deshecha Landfill. The procurement requires machines with specific technical specifications, including a Caterpillar C1.1 diesel engine, manual top spool locks, wireless remote control system with extra transmitter, and fabricated brackets. Bidders must possess a valid California State Contractor's License and submit comprehensive company information, references, and compliance certifications. The solicitation is fully electronic, with bids to be submitted through the County's online bidding system by September 11, 2025, at 2:00 pm, with bid responses remaining valid for 365 days after the closing date. All questions or requests for interpretations must be submitted through the Question & Answer section by Friday, August 29, 2025, before 2:00 pm, with direct contact with County personnel strictly prohibited.

The contract opportunity includes provisions for Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) preferences, offering potential bid price reductions of up to 5% for qualified businesses and potentially 8% for businesses certified in both categories. The contract term is one calendar year from execution, with no guaranteed usage and potential for extension through the County Board of Supervisors. While no specific incumbent vendor is mentioned, the contract includes options for cooperative use by other governmental entities, with a 2% administrative rebate on subordinate contracts. The pricing structure is a firm fixed fee arrangement, with no price adjustments permitted during the first contract year and subsequent increases subject to documented cost justification. Contractors will be required to maintain comprehensive insurance coverages and provide detailed documentation, including operation and maintenance manuals, preventative maintenance schedules, and a list of critical spare parts. The County reserves the right to terminate the contract with 30 days' notice, ensuring flexibility in the procurement process.