Automated Rainfall Monitoring Systems (ARM) Equipment and Repairs

Sarasota County is conducting a sole source procurement for Automated Rainfall Monitoring Systems (ARM) Equipment and Repairs, specifically targeting Campbell Scientific Inc as the primary vendor. The procurement, identified as project number 2024-ISS-238, seeks to purchase equipment for installing and maintaining existing infrastructure, including warranty repairs for one year. The county intends to acquire six dataloggers, cellular modules, antennas, cables, adapters, sensors, and a water level radar sensor to supplement its existing 18 ARMS stations. Responses must be submitted electronically through the ProcureNow portal by June 7, 2024, at 5:00 pm, with questions accepted until June 6, 2024. The solicitation allows for potential alternative vendors to demonstrate equivalent product capabilities, with the county reserving the right to convert the procurement to a competitive solicitation if such alternatives are identified. Evaluation criteria include product compatibility, technical specifications, and the ability to integrate with existing custom software specifically developed for the ARMS system.

The procurement appears to have no specific set-aside designations or restrictions on responding organizations. Campbell Scientific Inc is the incumbent and preferred vendor due to their existing infrastructure integration and custom software compatibility with Sarasota County's current systems. The total estimated expenditure for this procurement is not to exceed $150,000 for the fiscal/contract year, with the current quote totaling $17,343.75. The county has invested significantly in Campbell Scientific dataloggers, which are considered cost-effective, accurate, and highly reliable for measuring water levels. Vendor requirements include maintaining acceptable insurance, complying with state and federal regulations, and participating in employment eligibility verification through E-Verify. The procurement is subject to the availability of lawfully budgeted and appropriated funds, and vendors must also comply with restrictions on contracting with certain scrutinized companies.