Automated Parking Guidance System

The Wichita Airport Authority, operating under the City of Wichita's Finance Department/Purchasing Division in Sedgwick County, Kansas, is soliciting qualifications from firms experienced in Automated Parking Guidance System (APGS) design and implementation. The primary objective is to replace the airport's current inaccurate loop-based level-count system with a hybrid APGS solution that combines single-space camera-based technology for levels 2 and 3 of the parking structure and zone-based counting for the top level. Deliverables include extensive full-matrix signage on roadways and within the garage, a content management software platform, and comprehensive reporting tools. Minimum qualifications require respondents to demonstrate understanding of industry standards, experience with comparable-size projects, compliance with federal, state, and local laws, Kansas Secretary of State registration, and adherence to applicable regulatory guidelines. Mandatory submittal elements include a firm profile with contact information, three professional references with letters on company letterhead, a completed Mutual Confidentiality and Non-Disclosure Agreement, and completed Submittal Letter certifications addressing conflicts of interest and lobbying restrictions. The RFQ was released February 12, 2026, with questions due by February 19, 2026 at 5:00 p.m. and responses due February 27, 2026 at 10:00 a.m. Evaluation and optional oral presentations are scheduled for March 2-6, 2026, with a tentative Step-2 Request for Proposal to be issued March 9, 2026 to all qualified candidates. Responses are limited to 13 pages on 8.5" x 11" pages and must be submitted electronically through the City's Procurement Portal. Evaluation criteria weigh Firm Qualifications and Experience at 40%, Technical Expertise and Resources at 30%, and References/Past Performance at 30%.

The solicitation does not specify set-asides for disadvantaged, small, or emerging businesses; however, the City encourages respondents to include small and emerging business participation in their proposals and permits subcontracting and joint ventures with City approval. No incumbent contractor or current system vendor information is identified in the available documentation. The RFQ does not specify contract amounts, funding sources, or award values, and all pricing terms will likely be addressed in the subsequent Step-2 Request for Proposal phase. The City reserves the right to accept or reject any or all responses and waive formalities to determine the most beneficial response. Upon award approval by City Council, all responses will become public records, and respondents should be prepared for the transition from this qualifications-based phase to a detailed proposal submission process scheduled to begin in early March 2026.