Automated External Defibrillators (AEDs) and related accessories

The County of Orange, California, through its County Executive Office - CPO Procurement Services, is soliciting competitive bids for Automated External Defibrillators (AEDs) and related accessories under Invitation for Bid (IFB) # 017-2908905-RE. The procurement covers a comprehensive range of AED equipment and services for over 100 county locations across 22 departments, including FDA-approved AED units, adult and pediatric electrode pads, lithium batteries, wall-mounted cabinets, carrying cases, rescue kits, training units, and signage. Required qualifications include providing devices with minimum 5-year manufacturer warranties, compatibility with existing AED brands, and the ability to offer optional services such as onsite installation, maintenance plans, technical support, and CPR/AED training. The solicitation includes 35 line items featuring products from manufacturers like Philips HeartStart and Cardiac Science G5. All bids must be submitted electronically through the County's online procurement portal by September 5, 2025, at 2:00 PM, with all questions due by August 22, 2025, at 2:00 PM. Bids will remain valid for 365 days after the closing date, and the contract will operate on a firm pricing structure with no price increases permitted during the first year.

The procurement offers preference policies for Orange County Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) certified vendors, providing a 5% bid price deduction for evaluation purposes, with an increased 8% deduction for businesses certified in both categories and a maximum preference deduction of $100,000. The contract includes cooperative provisions allowing other municipal, county, public utility, hospital, educational, and non-profit organizations to utilize the contract terms. A 2% administrative rebate on total sales from subordinate contracts will be paid to the County as a cost-recovery mechanism. While no specific incumbent vendors are mentioned, the contract establishes rigorous requirements including background checks for detention and probation facility personnel, compliance with federal and state regulations, and drug-free workplace provisions. The procurement operates on an as-needed basis, with agencies issuing subordinate contracts for specific projects, and contractors required to maintain telephone coverage eight hours per day, five days per week, with 24-hour response times for general service requests. Payment terms are net 30 days after invoice approval, with Electronic Funds Transfer options available.