Automated External Defibrillator (AED) Management Program

Palm Beach County's Purchasing Department, on behalf of the Risk Management Department, is seeking a qualified contractor to manage a comprehensive Automated External Defibrillator (AED) Management Program for approximately 237 AEDs deployed across county buildings, including Philips FRx, Philips HS1 On-Site, and Cardiac Science Powerheart G3 models. The contractor will be responsible for twice-yearly physical site inspections, inventory management using county-provided barcode equipment, maintenance and replacement of supplies, employee training in CPR/AED in accordance with nationally recognized standards, and 24/7 availability with eight-hour response times. Pricing must be submitted on an all-inclusive per-AED basis and include miscellaneous equipment such as medical gloves, sanitary wipes, razors, scissors, and pocket masks, with separate pricing for non-rechargeable batteries, electrodes, Severe Bleed Kits, pediatric electrodes, wall signs, storage boxes, and first responder kits. Training requirements stipulate that the contractor shall provide CPR/AED training to both county and non-county personnel in county buildings, with total annual training capacity equaling ten times the number of managed AEDs and classes sized between five and thirty-five persons. The evaluation criteria are weighted as follows: Experience/Qualifications (30%), Project Approach/Understanding (25%), Key Personnel and Operations (20%), and Price Proposal (25%). Submissions are due July 29, 2019, at 4:00 p.m. local time, with one unbound original, three bound copies, and one electronic PDF copy required at the Palm Beach County Purchasing Department, 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415; the anticipated contract start date is September 25, 2019, with an initial twelve-month term ending September 24, 2020, and four optional twelve-month renewal periods.

The contract documents do not indicate specific set-aside designations or restrictions on organizational eligibility; however, this is a federally funded contract requiring compliance with federal procurement regulations, including criminal history background checks for unescorted facility access, debarment and suspension certifications, and drug-free workplace certification. The contractor must maintain Commercial General Liability insurance at $500,000, Business Auto Liability at $500,000, Professional Liability at $1,000,000, and Workers' Compensation Insurance per Florida statute. The incumbent contractor information is not disclosed in the available documents, and pricing details are not specified; however, the contract structure involves annual per-AED pricing plus supplemental costs for supplies and services. The county has an existing Medical Director overseeing the AED program, and the contractor must integrate with established county infrastructure, including the Risk Management Department's oversight and the Facilities Development and Operations Department's AED cabinet installation services. Amendment No. 1, dated July 18, 2019, clarifies key requirements including that severe bleed kit pricing should be quoted as a complete kit, pricing may remain fixed or increase annually at the county's preference, and contractors should offer one percentage discount applicable to all AED brands and models rather than varying discounts by brand.