Automated Cartridge Case Triage Solution Quote Request

The Williamson County Sheriff's Office in Texas is soliciting quotes for an automated cartridge case triage solution designed to enhance ballistic identification capabilities within its Crime Scene Unit. This one-time purchase procurement seeks a complete system including one acquisition hardware unit, three sets of sterile tubes (125 quantity each), three sets of standard and tamper-proof NFC stickers (500 quantity each), three triage casing holders (20 units each), and shipping services. The acquisition hardware unit must feature automated focusing and lighting for Region of Interest image capture of cartridge case headstamps, breech face marks, and firing pins, along with 3D imaging capabilities to determine firearm clusters and an automated infinite-loop carousel tray with touchscreen display. The system must include algorithms providing automatic triage results, optical character recognition for caliber determination, mobile application and web portal functionality for case and exhibit data entry with geo-location capabilities, preliminary and incident report generation, and the ability to preserve fingerprint and DNA evidence during processing. The solution is specifically designed for use by non-specialist personnel to provide rapid intelligence on possible weapons, calibers, and cases most likely to generate matches in the National Integrated Ballistic Information Network (NIBIN). The vendor must provide product and catalog numbers, shipping specifications, and may substitute equivalent products with written justification; all manufacturer warranties must be incorporated in the quoted price with additional warranty options identified separately. Quotes are due by February 8, 2026, with delivery requested within 90 to 120 days after order acknowledgement.

The solicitation documents do not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions limiting the types of organizations that may respond to this quote request. No incumbent vendors or current contractors are identified in the available procurement materials, and there is no mention of existing infrastructure or technology requiring system integration with the proposed solution. The quote request utilizes a standardized template format and does not identify specific evaluation criteria beyond the technical and delivery requirements outlined in the specifications document. Pricing is to be submitted on an F.O.B. destination basis with freight included, though no specific budget range or estimated award value is disclosed in the publicly available documentation. Interested vendors should reference quote number 26RFQ25 and submit responses according to the terms and conditions specified in the Quick Quote template and detailed specifications document provided by the Williamson County Sheriff's Office.