Autoclave Preventative Maintenance Services

The Kansas Department of Agriculture Laboratory (KDAL) has issued a Request for Proposal (RFP) for preventative maintenance services for a Steris V120 Sterilizer with Boiler located at 2004 Research Park Circle, Manhattan, Kansas. This procurement seeks qualified vendors to provide comprehensive maintenance services under a six-year contract period running from July 1, 2026, through June 30, 2032. The scope of work requires quarterly preventative maintenance inspections at minimum intervals of every 90 days plus 10 working days, with documented reports and checklists provided at each visit, including prescribed safety checks, equipment calibration, cleaning, lubrication, component replacement, functional testing, annual performance qualification, and annual temperature uniformity and stability testing per ISO 17025 requirements. Additional deliverables include steam trap cleaning, bacteria retentive air filter replacement, generator service, solenoid valve inspection and rebuilding, safety valve testing, and consumable component replacement according to manufacturer specifications. The contract also mandates emergency breakdown coverage with a 48-hour response time and priority telephone technical support during normal business hours (8:00 AM to 5:00 PM Monday through Friday CST) with a four-hour response time. Proposals must be submitted by May 26, 2026, at 2:00 PM CST, with written questions for clarification accepted until close of business on May 5, 2026. Bidders must be officially invited to participate and register with the State of Kansas at least 24 hours before the deadline, and all service work must be performed by qualified technical service representatives with visits scheduled and approved in advance by the Microbiology Laboratory Supervisor.

The RFP does not restrict responses to specific organization types but allows bidders to claim applicable preferences including Disabled Veteran Owned Business, Certified Business, or State Use Purchases categories with appropriate supporting documentation. All bids require submission of mandatory certifications including a current Tax Clearance Certificate from the Kansas Department of Revenue, Certification Regarding Immigration Reform and Control form, Boycott of Israel form, Sexual Harassment policy acknowledgment, and telecommunications equipment certification per the John S. McCain National Defense Authorization Act of 2019. Cost proposals must include itemized pricing for hourly labor, travel, NIST calibration, total care package, chamber cleaning, welding, rebuilds, door assemblies, generators, and consumables for each contract year, with prices remaining firm throughout the contract term. Bidders are encouraged to propose incremental cost increases not exceeding 5 percent annually for Years 2 through 6. Payment terms are net 30 days, invoiced either as a lump sum at the start of the annual contract or divided into 12 monthly installments. No specific award value or budget range is disclosed in the available documentation, and no incumbent vendor information is provided in the RFP materials.