Authorized Mean Green Electric Mower Service, Repair, Maintenance, and OEM Parts

The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division is seeking a qualified vendor to provide authorized service, repair, maintenance, and OEM parts for Mean Green electric mowers on an as-needed basis, with proposals due August 25, 2026 at 3:00 PM. The vendor must be an authorized Mean Green service provider and OEM parts distributor.

The scope encompasses preventative maintenance, diagnostics, mechanical and electrical repairs, battery-related repairs, firmware updates, warranty services, and genuine OEM replacement parts for seven Mean Green electric mowers used in landscape maintenance operations. The contractor must deliver materials within five business days of order placement, or within three hours if ordered before 12:00 PM, to 323 West Mountain Street, Pasadena, California 91103.

The contract runs from August 25, 2026 through June 30, 2027 (Fiscal Year 2027). Pricing for labor and OEM parts including blades and delivery fees will be evaluated on the basis of lowest grand total price. Price adjustments at the conclusion of the first contract year are limited to the Consumer Price Index increase for the preceding 12-month period.

The City of Pasadena's Living Wage Ordinance applies to contracts over $25,000, and contractors must comply with the City's Equal Employment Opportunity provisions and minimum wage requirements under Pasadena Municipal Code Chapter 5.02. The contractor must obtain a Pasadena Business License if services are provided within the City more than ten times. Submission of Form AA-2 (Project Workforce Utilization) is mandatory for contracts valued at $25,000 or more. Contractors must provide factory warranties on all materials and maintain Commercial General Liability insurance with minimum limits of $2,000,000 per occurrence. Invoices must be submitted through the City's Vendor Invoice Portal on Tuesdays and Thursdays.

Bidders must submit a Relevant Experience Form documenting five completed projects of similar scope, a UEI from SAM.gov, and required certifications including federal lobbying disclosures. Questions are due August 18, 2026 at 2:00 PM. All submissions are made electronically through the City's eProcurement Portal.