Authorized Kubota Equipment Service, Repair, Maintenance, and OEM Parts

The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division is seeking an authorized Kubota equipment service vendor to provide repair, maintenance, diagnostics, and OEM parts on an as-needed basis, with proposals due August 25, 2026 at 3:00 p.m. and questions due August 18, 2026 at 2:00 p.m.

The vendor must be an authorized Kubota service provider and distributor certified by Kubota, capable of servicing turf tractors, skip loaders, and 7-gang mowers used by the Parks and Recreation Department. Required services include preventative maintenance, manufacturer-authorized diagnostics, electronic diagnostic testing, software updates, warranty and recall repairs, engine and transmission repairs, hydraulic and electrical system diagnostics, loader and attachment repairs, and OEM parts replacement. Standard parts delivery must occur within three hours during normal hours or by the next business day if ordered after 12:00 p.m.; emergency parts delivery is required within two hours. The contractor must maintain adequate inventory without reliance on special orders and provide factory warranties on all materials.

The contract term runs from August 25, 2026 through June 30, 2027. Pricing is evaluated on lowest grand total, with separate line items for labor rates (standard and emergency/urgent) and 16 specified Kubota parts with estimated quantities. Price increases at contract renewal may not exceed the Consumer Price Index. The City operates on Net 30 payment terms.

Vendors must submit proof of Pasadena business license, insurance, IRS Form W-9, and comply with the City's Living Wage Ordinance and minimum wage requirements if the contract exceeds $25,000. Bid security of 5% of total bid price is required. Deliverables must be completed within 90 days of purchase order receipt. A Relevant Experience Form documenting five previous projects of similar scope must accompany the bid. All work must be performed by trained technicians following manufacturer standards.