Authorized Dodge & Jeep Service, Repair, Maintenance, and OEM Parts

The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division (BSFMD) is seeking an authorized Dodge and Jeep service vendor for preventative maintenance, diagnostics, repairs, and OEM parts supply on an as-needed basis, with proposals due August 25, 2026 at 3:00 PM. The vendor must be manufacturer-authorized and certified by Dodge and Jeep, a capability filter that restricts the bidder pool. Questions are due August 18, 2026 at 2:00 PM.

The scope covers service and parts for Dodge Ram trucks (2500, 3500, 4500), Chargers, Durangos, Caravans, Wranglers, and minivans used across Transportation, Police, Public Works, Water and Power, and Fire departments. Required services include manufacturer-authorized diagnostics, factory software updates, warranty and recall repairs, Technical Service Bulletin repairs, engine and transmission diagnostics, diesel emissions system diagnostics, fuel system diagnostics, electrical diagnostics, OEM parts replacement, and factory-authorized calibration services. The solicitation establishes pricing for 45 hours of standard labor, 5 hours of emergency labor, and specific OEM parts including brake kits, fuel pump modules, radiators, and air conditioning compressors, with 10 standard and 5 emergency deliveries anticipated.

The contract runs August 25, 2026 through June 30, 2027, with potential renewal options. Evaluation is based on lowest grand total price from responsive and responsible bidders. The vendor must obtain a Pasadena business license if conducting more than 10 service visits within the city, comply with the Living Wage Ordinance for contracts exceeding $25,000, and maintain Net 30 payment terms and 5 business day delivery capability with same-day delivery within three hours for orders placed before noon. A 5 percent bid bond is required. Insurance requirements include Commercial General Liability ($2 million per occurrence / $4 million aggregate), Garagekeeper's Legal Liability ($100,000 per occurrence), Automobile Liability ($1 million per accident), and Workers' Compensation with Employer's Liability ($1 million per accident). All policies must name the City as additional insured with A.M. Best rating of A:VII minimum. Delivery commences within 90 days of purchase order receipt.