Authorized All American Pressure Washer Service, Repair, Parts & Accessories

The City of Pasadena Public Works Department, Building Systems and Fleet Management Division is seeking an authorized vendor to provide service, repair, and OEM parts for All American Cleaning Systems pressure washers on an as-needed basis throughout Fiscal Year 2027, with proposals due August 4, 2026. This is an informal solicitation intended to establish an ongoing vendor relationship rather than a competitive fixed-price contract.

The scope requires authorization by All American Cleaning Systems to ensure access to genuine OEM parts and manufacturer-approved repair procedures. The vendor must complete a relevant experience form documenting five projects of similar scope and size, submit required legal and insurance forms, and pass a DoIT technical questionnaire if any services involve City IT infrastructure or integration with City servers and networks.

Historical spending data shows three-year expenditures of $36,773.41 (averaging $12,257.80 annually) with American Water Works Inc. serving as the sole incumbent vendor under closed purchase orders authorized at $24,995.00 each. Annual spending varied: $16,208.79 in Fiscal Year 2023, $4,528.69 in Fiscal Year 2024, and $16,035.93 in Fiscal Year 2025, reflecting the as-needed nature of maintenance and repair services.

Prospective vendors must submit a Unique Entity Identifier (UEI) from SAM.gov; failure to do so may render the bid non-responsive. Federal certification regarding lobbying compliance under 44 C.F.R. Part 18 is required, including disclosure under Standard Form-LLL if non-federal funds are used for lobbying. A FEMA Technical Communication document indicates potential emergency funding availability through Federal Emergency Management Agency disaster relief or emergency assistance programs. Pricing will likely be negotiated on a per-service or hourly-rate basis based on actual service calls and parts required during the fiscal year.