Augusta County Mowing Services - East and West

Augusta County, Virginia is issuing Invitation for Bids (IFB No. 114301-26-05) for mowing services at multiple county facilities divided into two geographic service areas: East and West. The procurement seeks a qualified contractor or contractors to provide comprehensive landscape maintenance services across nine county properties totaling approximately 47.5 acres. The East scope encompasses four facilities: Crimora Park (7.64 acres), Augusta County Fire Training Center (1.84 acres), Mill Place Commerce Park (10.8 acres), and Fishersville Library (0.84 acres), while the West scope includes five locations: Natural Chimneys Park (13.8 acres), Churchville Library (0.75 acres), Churchville Convenience Center (0.317 acres), Augusta Springs Park (10.5 acres), and Augusta Springs Convenience Center (0.344 acres). Services include regular mowing every 6 to 10 days during the growing season at a finished cut height of 3.5 to 4 inches (or 4 to 5 inches at solid waste sites on a 21 to 28-day schedule), debris removal, edging, clearing clippings from paved surfaces, and proper off-site disposal of all materials. Bidders must demonstrate a minimum of five years of experience providing mowing services with adequate equipment and trained staff, submit three professional references on Attachment A, and provide evidence of a valid Augusta County Business License prior to award. The County intends to award two separate contracts—one for East services and one for West services—though a single contractor may be awarded both based on lowest responsible and responsive bids. Sealed bids must be received by 2:00 p.m. on Friday, May 1, 2026, at the Finance Department in Verona, Virginia, with all pre-bid questions due at least five days prior to bid opening; no pre-bid meeting is required. The contract term is one year with options to renew for up to five additional one-year periods by mutual agreement, with renewal pricing subject to mutual agreement but capped at the annual Consumer Price Index increase for All Urban Consumers. Contractors must maintain adequate safety programs compliant with OSHA standards, provide emergency response within 45 minutes, and ensure all employees pass criminal background checks, with the County reserving the right to withhold up to 5 percent of monthly payments for uncorrected complaints and to cancel the contract with 60 days' written notice.

The solicitation does not indicate specific set-aside designations or restrictions limiting response to particular categories of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the available documentation. The contract will be administered by Rusty Sprouse, Director of Facilities Management (540-245-5632), with payment terms of net 30 days upon receipt and acceptance of services. Bidders must submit firm fixed-price bids for each applicable scope on prescribed forms; specific budget ranges or award values are not disclosed in the solicitation materials. The County reserves the right to reject any or all bids and may award both geographic scopes to the same contractor based on comparative bid evaluation and contractor responsibility criteria.