Audit Services

Deming Public Schools in Luna County, New Mexico, is seeking a professional auditing firm to conduct comprehensive financial statement audits through Request for Proposals (RFP) Number 23-09. The procurement solicits audit services for the entire financial entity, including a component unit (Deming Cesar Chavez Charter High School), with a requirement for a single audit. The selected firm must complete the entire draft audit report, including any audit findings, three weeks prior to the State Auditor's established deadline, with potential preliminary work beginning before June 30 of the fiscal year. Proposals will be evaluated and scored across four key categories: Capability of Firm (30 points), Work Requirements and Technical Approach (30 points), Technical Experience (30 points), and Fee Proposal (10 points). The proposal submission deadline is March 30, 2023, at 3:00 PM, with the contract potentially renewable for up to four years. Qualified firms must demonstrate expertise in comprehensive school district financial auditing and be prepared to submit a detailed technical and fee proposal that meets the district's rigorous evaluation criteria.

The procurement offers preferential treatment for local businesses, with an 8% preference for resident New Mexico businesses and a 10% preference for resident veteran-owned businesses. Proposers must submit a Campaign Contribution Disclosure Form and comply with state procurement regulations, with the final contract award contingent upon budgeting and appropriation of funds. The subsequent agreement will be structured as a firm fixed-price contract, with the fee schedule remaining constant and inclusive of all charges. While specific budget ranges are not explicitly stated, the comprehensive nature of the audit and the potential for a multi-year contract suggest a significant financial commitment. Prospective bidders must carefully review the RFP requirements, including technical qualifications, experience in educational financial auditing, and the ability to meet stringent reporting deadlines. The procurement is open to qualified auditing firms that can demonstrate substantial experience in conducting comprehensive financial statement audits for educational institutions.