Audiology Supplies

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Cabinet for Health & Family Services, issued Request for Bid (RFB) 758 2400000372 on January 26, 2024, to establish a Master Agreement for comprehensive audiology supplies. The procurement seeks to supply over 500 line items of audiology products and equipment to the Office of Children with Special Health Care Needs (OCSHCN), serving pediatric patients aged 0-21 years across eleven clinic locations throughout Kentucky. Required supplies include ear dams, tubing, hearing aid accessories, cleaning and maintenance products, diagnostic equipment components, electrodes, earmolds, batteries, and specialized audiology tools, with most items designated by commodity code 71090. Vendors must bid all line items as a single group, with pricing quoted F.O.B. Destination Freight Prepaid and Allowed, exclusive of Federal Excise Tax and Kentucky Sales or Use Tax, and must include all shipping costs within unit prices. Awards will be made on a best value basis allocating 90 points to Price and 10 points to Delivery, with delivery evaluated based on specified lead times in working days and a one percent per day deduction from invoices for failure to meet contracted delivery dates. Written questions were due February 2, 2024, at 10:00 a.m. ET, with bid closing on February 12, 2024, at 1:30 p.m. ET; all bids must be submitted electronically through the eProcurement system with actual pricing provided on the attached Bid Sheet. The initial contract period is one year from award, with optional renewal for four additional one-year periods subject to written approval and potential renegotiation of terms, and price adjustments are prohibited during the first twelve months, with any increases thereafter requiring written justification based on industry-wide changes and thirty days' notice.

Kentucky resident bidders and qualified bidders—including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofits serving individuals with severe disabilities—may receive preferential consideration under applicable Kentucky statutes. All bidders must be registered in the Commonwealth eProcurement System and submit required tax registration forms and the mandatory Annual Affidavit (ATTACHMENT B) attesting under penalty of perjury to compliance with Kentucky campaign finance laws prior to award. The bid sheet designates certain items as brand-specific with no substitutions permitted, including Welch Allyn Diagnostic and 3M Double Stick Contour Tape, while other brands including Loctite 401 Adhesive, Westone Pre Bent, Adco-Ment, Gemoro, Rayovac, Wagner, and Westone are listed as approved equals. Delivery locations include ten clinic sites across Kentucky in Barbourville, Bowling Green, Elizabethtown, Hazard, Lexington, Louisville, Morehead, Owensboro, Paducah, Prestonsburg, and Somerset. No incumbent vendor information or specific budget range is disclosed in the solicitation documents; however, estimated annual purchase quantities for individual line items range from 1 to 110 units, allowing bidders to calculate potential contract value based on their submitted unit pricing. All bidders must comply with applicable Kentucky statutes regarding taxes, wages, occupational safety, unemployment compensation, and workers' compensation.