Audio Visual Hardware, Software & Services

Killeen Independent School District is requesting proposals for audio visual hardware, software, and services on an as-needed basis under a percent-discount model with proposals due September 3, 2026, and the District intends to award multiple vendors intermittently throughout the contract term.

The scope covers audio visual hardware, software, and services district-wide with no specified line items; vendors submit percent-discount pricing applicable to any items falling within the audio visual category. The contract term runs from the date of award through September 30, 2027, renewable for four one-year extensions through September 30, 2031, with incremental awards made as proposals are received and evaluated.

Evaluation criteria include purchase price, quality, vendor reputation, extent of meeting District needs, past relationship history, total long-term cost, impact on historically underutilized business compliance, safety and suitability, delivery capabilities and warranty service, and whether the vendor or its principal owner maintains principal business operations or employs 500 or more persons in Texas.

All proposals must comply with extensive federal requirements when federal funds are expended, including provisions related to debarment, lobbying, domestic preference, environmental compliance, equal employment opportunity, and record retention. Vendors must submit a completed W-9 form, certify compliance with criminal history review requirements, disclose any conflicts of interest, and acknowledge acceptance of the District's standard terms and conditions. The District reserves the right to award contracts to multiple vendors and to purchase from other vendors when deemed in its best interest. Questions are due August 18, 2026, at 12:00 p.m. (CT).