Audio Visual Equipment & Services-OPOMC

The Ohio Attorney General's Office (AGO) is soliciting competitive quotes for audio-visual equipment and services to support the annual Ohio Peace Officer Memorial Ceremony scheduled for May 7, 2026, at the Ohio Peace Officer Training Academy (OPOTA) in London, Ohio. This Request for Quotations (RFQ) procurement seeks a qualified vendor to provide comprehensive audio-visual support for an outdoor event with 150-200 attendees, including the provision, setup, monitoring, and strike of microphones, stands, and podiums for musicians and speakers. Required deliverables include clear audio projection to the audience, electronic cueing methods or two television screens with stands (one indoor, one outdoor) to display the run of show, and detailed itemized equipment and labor costs. Vendors must demonstrate a minimum of five years of experience in audio-visual services, provide two references from similar contracts, and submit a detailed capability statement with itemized equipment costs and labor rates by position title and hourly rate. The evaluation will be based on lowest responsive and responsible quote, with all work to be performed at OPOTA between 9:00 a.m. and 4:00 p.m. EST on May 7, 2026. Quote submissions are due no later than February 5, 2026, via the Ohio Buys portal, with quote validity required for a minimum of 60 days from the due date. The contract is expected to be executed in early 2026, with the contracting, background check, and purchase order processes potentially requiring six to ten weeks before work commences.

No set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information are specified in this solicitation. All work must be performed within the United States, and AGO data must not be stored, accessed, or transmitted outside the United States without written permission. Vendors must carry comprehensive insurance coverage including Commercial General Liability ($5,000,000 per occurrence), Professional Liability ($2,000,000 per occurrence), and Workers' Compensation insurance as required by Ohio law. The AGO will not reimburse vendors for travel, lodging, or other incidental expenses, and payment will be made within thirty calendar days of invoice receipt and approval. The contract sample indicates the award will be compensated at a negotiated rate based on the vendor's quoted pricing and does not specify a predetermined budget range. Reference documentation, including equipment and labor examples from previous ceremonies, has been provided to establish baseline expectations for the scope and scale of audio-visual support required for this outdoor memorial ceremony.