Audio Visual Equipment and Installation - Lander Emerson Building - Dept. of Family Services

The Wyoming State Construction Department Procurement Section, procuring on behalf of the Wyoming Department of Family Services, is requesting bids for audio-visual equipment and installation at the Lander Emerson Building in Lander, Wyoming under RFB #26-0665, with bids due August 25, 2026 at 1:00 p.m. Mountain Time. Attendance at a mandatory pre-bid meeting on August 5, 2026 at 11:30 a.m. is required; bidders who fail to sign the attendance sheet will have their bids rejected.

Wyoming resident bidders receive a preference and may receive preference if their bid is not more than 5% higher than the lowest non-resident bid; resident bidders must provide their residency number on the bid form and are limited to subcontracting no more than 30% of the work to non-resident contractors. Wyoming prevailing wage rates apply if the contract amount equals or exceeds $100,000.

The scope includes providing and installing speakers, microphones, televisions, and associated component equipment for a new audio-visual system. Addendum No. 01, issued August 9, 2026, establishes a formal substitution request procedure requiring bidders to submit substitution requests to State Project Representative Ryan Scranton at ryan.scranton@wyo.gov no later than the question deadline. Substitution request approvals or rejections will be issued by August 18, 2026. Bidders must acknowledge receipt of Addendum No. 01 on the Bid Form.

For projects valued at or above $150,000, a 10% bid deposit in the form of a bid bond, cashier's check, or certified check payable to the State of Wyoming is required. The successful bidder must provide a Performance and Payment Bond equal to 100% of the accepted bid within 20 calendar days of award, with bond costs included in the bid amount. Contract execution is anticipated for September 25, 2026, with work beginning October 9, 2026, and completion estimated for February 26, 2027. Written questions are due August 11, 2026 at 5:00 p.m., with answers posted by August 18, 2026 at 3:00 p.m. Evaluation criteria include completion of all required bid forms, proof of insurance, proposed work plan, timeline, qualifications, references, and current work information. Bids constitute a 45-day firm offer commitment.