Audio Video equipment install in Phoenix Spaces

The University of Wisconsin-Green Bay is issuing a Request for Bid (RFB) to procure audio-visual equipment supply and installation services for the Phoenix Rooms within the University Union (ShopUW+ Event Number 2026-UWGBY-01190-RFB). The scope of work encompasses the installation of Q-Sys networked audio controllers, ceiling speakers, microphone systems, projectors, pan-tilt-zoom (PTZ) cameras, video decoders, power management systems, and associated networking infrastructure across three rooms (Rooms A, B, and C) to upgrade networking and audio/video capabilities for campus programming. Bidders must submit a net lump sum price with detailed line-item reports, and all delivery, installation, freight, insurance, setup, and instruction charges must be included in the bid price on an FOB Destination Installed basis. Required qualifications include three years of demonstrated experience, manufacturer certifications (CTS, CTS-I, CTS-D, Q-Sys, and Dante), relevant lift certifications, NRTL certifications, in-store or depot repair service with a 15-day turnaround, and replacement parts availability within 10 days. Contractors must provide unlimited callback maintenance during normal business hours and comply with mandatory requirements including proper rigging standards, Type B networking wiring, and criminal background checks for personnel. The bid submission deadline is April 14, 2026, with site visits recommended and arrangeable through the bid portal; equipment delivery is required by June 30, 2026, with installation scheduled between July 12-24 or July 27-August 11, 2026, to accommodate scheduled university events.

Certified Minority Business Enterprises (MBE) and Disabled Veteran-Owned Business (DVB) firms may receive preference if their bids fall within five percent of the apparent low bid, allowing for potential set-aside consideration despite no exclusive designations being indicated. Award shall be made to the lowest qualified bidder, with the University reserving the right to negotiate prices and award to only one vendor. All bid prices must remain firm for one year from contract signature, and the contract term is one year from execution date. Payment terms are NET 30 days upon acceptance of all work and equipment by University personnel. The specific contract value or budget range for this procurement is not disclosed in the solicitation documents; however, the comprehensive scope of equipment and installation services across three rooms suggests a significant project investment. Interested bidders must submit responses online at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UWisconsin by the April 14, 2026 deadline.