Auctioneering Services

Laredo Independent School District (LISD) in Upton County, Texas is issuing a Request for Proposal (RFP 26-006) for auctioneering services to conduct public auction sales of surplus assets including vehicles, office furniture, equipment, and miscellaneous items. The auctioneer must be a licensed professional capable of conducting sales at either LISD facilities or the vendor's own facility, with auction dates and locations to be negotiated based on district needs. Required deliverables include providing all necessary personnel (minimum one licensed auctioneer, two cashiers/clerks, and one transaction recorder), equipment, advertising (minimum two local newspaper insertions), signage (minimum 4' x 6'), sound system, registration forms, and audio recording of auction terms and sales; for auctions at the auctioneer's facility, the vendor must additionally provide moving services for heavy equipment, inoperable vehicles, and items requiring special towing or crane services. The auctioneer is responsible for collecting all sale proceeds, remitting the 8.25% sales tax to the state, and delivering remaining funds to the district, with compensation structured as a fixed percentage of net sales collected and no buyer premiums allowed. Proposals must be submitted electronically through the Bonfire e-bid system or physically received and time-stamped at the Procurement Department by February 10, 2026, at 2:30 p.m. Central Standard Time, with evaluation committee recommendations anticipated before February 27, 2026. LISD's evaluation criteria utilize a weighted 100-point scoring system: purchase price (55 points), reputation and quality of services (10 points), extent to which services meet district needs (10 points), vendor's past relationship with the district (5 points), total long-term cost (5 points), and customer service (5 points).

No specific set-aside designations for disadvantaged enterprises are detailed in the procurement documents, though LISD maintains requirements for vendors to attest to compliance with affirmative steps to include small businesses, minority-owned firms, and women's business enterprises where applicable. No incumbent vendor is identified in the RFP materials. Vendors must comply with extensive federal and state certifications including requirements related to the Buy American Act, Davis-Bacon Act prevailing wages, civil rights protections, debarment and suspension rules, and various Texas-specific certifications regarding boycotts of Israel and foreign terrorist organizations, energy company boycotts, firearm industry discrimination, and child support compliance. All awarded vendors must provide a Certificate of Liability Insurance (Form ACORD 25) with LISD named as certificate holder within 10 days of award and maintain workers' compensation insurance. The contract structure is anticipated as a one-year term with potential extensions for second and third years based on annual evaluation, with the auctioneer's fee payable no later than 14 working days following collection of auction proceeds; no specific budget range or award value is identified in the RFP, as compensation is contingent upon actual net sales collected.