ATV Trail Signs & Stickers to Create a Master Agreement

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Agriculture, Conservation & Forestry, is conducting a Request for Quotation (RFQ) to establish a Master Agreement contract for ATV trail signs and stickers. The procurement seeks quotations for 12 distinct types of ATV trail signs manufactured from .024 gauge polydura or polyethylene flexible plastic material in sizes ranging from 7"x7" to 12"x12", along with four types of engineering-grade reflective stickers (Trail ID, Bridge, Logging, and Gate). All signs must be shatter-proof to -50 degrees Fahrenheit and bundled in packages of 25 not exceeding 50 pounds, while stickers must be packaged in units not exceeding 50 pounds. The estimated annual usage exceeds 13,000 units across all items, with individual line items ranging from 300 to 2,500 units annually. Bidders must provide unit pricing for each item, manufacturer information, part numbers, lead times in days, and complete all required bid documentation including the RFQ Bid Price Sheet, warranty information, the Bid Cover Page and Responsible Bidder Form (Appendix A), Municipality and Political Subdivision Participation Certification (Appendix D), and Master Agreement Vendor Contact and Contract Signor Information (Appendix E). The deadline for quotation submission is 4:00 p.m. Eastern Standard Time on Tuesday, March 3, 2026, through the State of Maine's AdvantageME Vendor Self Service system. All bid prices must be quoted on a Free on Board (FOB) - Destination basis, with shipping charges included and prices remaining firm for a minimum of one year. The anticipated contract term begins March 30, 2026, and ends February 28, 2027, with four optional one-year extension periods available through February 28, 2031, with the first order delivery targeted for May 1, 2026. Samples may be requested during bid evaluation and must be provided within 14 calendar days of request at no cost; final award will not be made if requested samples are not provided. The State anticipates making a single award to the lowest total bid price but reserves the right to make multiple awards if a single bidder cannot supply both signs and stickers.

The RFQ documentation does not specify any set-asides or restrictions limiting responses to particular types of organizations such as disadvantaged enterprises, small businesses, or other designated categories. No incumbent vendors or current contractors are identified in the solicitation materials. The Master Agreement will be open to all State of Maine departments and agencies for as-needed purchases, with the primary user being the Department of Agriculture, Conservation & Forestry, and most orders delivered to the Bolton Hill Facility in Augusta, Maine. The vendor must be prepared to deliver to any State of Maine facility at the quoted price, and all pricing must be guaranteed for a minimum of one year of the initial contract period. The State is exempt from federal, state, and local taxes on articles not for resale and will provide an exemption certificate upon application. No specific budget range or award value is disclosed in the solicitation documents; however, the total estimated annual usage of over 13,000 units suggests the contract represents a substantial purchasing commitment over the initial term and potential extension periods.